Event Coordinator

Job Summary:

We are seeking a proactive and detail-oriented Event Coordinator to help plan and execute a variety of events within the food manufacturing industry. This role will focus on coordinating product launches, trade shows, client dinners, and internal team-building events, ensuring a seamless experience from start to finish. The ideal candidate will have experience in event planning, a passion for the food industry, and strong organizational skills.

Key Responsibilities:

• Event Planning & Execution:
• Organize and execute events such as product demonstrations, trade shows, industry conferences, corporate dinners, and internal celebrations (e.g., staff appreciation events).
• Collaborate with marketing and product teams to align event objectives with brand strategy and goals.
• Develop detailed event timelines, checklists, and budgets, ensuring events are delivered on time and within budget.
• Vendor & Supplier Coordination:
• Source and manage relationships with vendors such as catering companies, equipment rentals, and promotional material providers.
• Work closely with food suppliers to ensure product samples, demos, and ingredients are provided and prepared according to standards.
• Negotiate contracts and manage event-related logistics such as venue booking, catering, transportation, and signage.
• Product Launches & Showcases:
• Coordinate food product launches and create compelling event experiences to engage clients, customers, and stakeholders.
• Work with product development teams to ensure accurate product information and promotional materials are ready for distribution.
• Ensure proper preparation of food samples, labeling, and any required certifications (e.g., food safety compliance).
• Client & Stakeholder Relations:
• Act as the primary point of contact for clients, media, and internal teams to coordinate event requirements.
• Provide excellent customer service before, during, and after events, addressing any issues or concerns promptly.
• Maintain strong relationships with key industry partners, customers, and suppliers.
• On-Site Event Management:
• Oversee all logistics during events, from setting up booths and displays to managing event flow and troubleshooting on-site challenges.
• Ensure food safety standards are adhered to at all times, especially during product demonstrations or tastings.
• Coordinate and manage event staff, volunteers, and caterers to ensure the event runs smoothly.
• Post-Event Analysis:
• Gather feedback from clients, attendees, and vendors to assess the success of each event.
• Provide detailed reports and analyze event outcomes (e.g., customer engagement, sales impact, brand visibility).
• Recommend improvements for future events based on client and attendee feedback.

Qualifications:

• Education: Bachelor's degree in Event Planning, Hospitality, Marketing, or a related field. Certification in food safety or event management is a plus.
• Experience: Minimum of 2-3 years of event coordination experience, preferably in the food industry or manufacturing sector.
• Skills:
• Excellent organizational and project management skills, with the ability to juggle multiple events simultaneously.
• Strong communication and negotiation skills, with experience working with vendors, clients, and internal teams.
• Knowledge of food safety protocols and the ability to ensure compliance during events.
• Proficiency in event management software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to troubleshoot and solve problems quickly and efficiently under pressure.
• Personal Attributes:
• Creative thinker with attention to detail.
• Strong team player who can work with cross-functional departments (marketing, sales, operations).
• Flexible and adaptable to changing event needs and timelines.

Additional Information:

• Travel: Occasional travel may be required to attend industry trade shows or off-site events.
• Work Schedule: The position may require evening or weekend work depending on event schedules.
• Physical Requirements: Ability to lift and move event materials, stand for extended periods, and assist in event setup/takedown.

Job Types: Full-time, Permanent

Application Question(s):

• What is your expected salary?

Work Location: In person