Procurement Specialist

2 weeks ago

Makati City, National Capital Region, Philippines Impactiva Full time

Overview:
Join Bureau Veritas, a global leader in testing, inspection, and certification services. We are seeking a dynamic and detail-oriented Procurement Specialist who will be responsible for managing procurement activities, including vendor selection, bidding, negotiations, and maintaining administrative support for the purchasing process. This role involves overseeing the end-to-end Purchase-to-Pay (P2P) process, generating Purchase Orders (POs), managing vendor accreditation, and providing Goods Receipt (GR) to the end user for processing of invoices and billing. Along with assisting in OP Margin improvement initiatives and rebate projects. The ideal personnel will ensure the organization meets its purchasing goals while maintaining effective vendor relationships and adhering to budgetary requirements.

Interrelationships (Other Key Functional Or Communication Lines)

  • Maintains collaborative relationships across departments to ensure effective sourcing and acquisition of goods and services. Communication occurs through meetings, email exchanges, and project consultations.
  • Works with finance personnel to verify budget availability before procurement activities.
  • Collaborates on invoice processing and payment schedules with accounts payable teams.
  • Cascades the vendor performance survey on a yearly basis.
  • Collaborates with IT on technology purchases through technical specification reviews. Confers system compatibility and security requirements.
  • Works directly with N+1 in developing procurement budgets and forecasts.

Job Responsibility & Accountability (Key roles, functions & accountabilities) Procurement:

  • Initiate filling out and managing purchase requisitions through the centralized procurement system
  • Conduct vendor selection, prepare canvas sheets to compare supplier quotations
  • Provide recommendations based on supplier's quality, cost, warranty, and delivery capabilities
  • Competence in negotiating terms to ensure favorable contracts and reasonable pricing
  • Process returns to vendor (RTVs) including refunds, replacements, repairs when necessary
  • Receive and endorse deliveries to end-users and ensure proper handover procedures
  • Facilitate asset tagging upon delivery of materials and goods
  • Coordinate with departments to maintain asset tracking and documentation
  • Prepare routine reports on procurement, supplier performance, and cost savings initiatives
  • Maintain accurate records of procurement transactions and vendor communications

Required Skills And Qualifications (Minimum)
Education: College Graduate of any course

Work Experience: 2+ years of proven work experience in any industry

Skills & Competencies

  • Good command of the English language, both in written and oral forms
  • Attentive to details with problem-solving skills
  • Competent in bidding and negotiations, budgeting, and billing processing
  • Skilled in canvassing and/or sourcing of new suppliers, vendor accreditation, and vendor recommendation
  • Ability to understand the P2P Process/PO request creation procedures
  • Well versed in margin improvement and rebate financial processes

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