Remote Administrative Assistant with Construction Experience

IMMEDIATE HIRING

A fantastic opportunity for a highly motivated individual with experience in Administrative Assistant for Construction.

We are seeking a motivated and detail-oriented Administrative Virtual Assistant to provide comprehensive administrative support to our team. The ideal candidate will be proactive, highly organized, with a background on construction and capable of managing multiple tasks efficiently in a remote work environment.

He/ She must have a can-do attitude to be able to meet deadlines set by clients.

Duties & Responsibilities:

Core Administrative Responsibilities

Report Data Entry & Formatting

• Transfer AI-generated report text into the HTML or portal templates.
• Check for correct section alignment and photo order.
• Remove incorrect bolding, italics, or inconsistent formatting.
• Complete all dropdowns, select accurate roof types/materials.
• Upload all supporting imagery and ensure consistency.

Property & Measurement Data

• Access Vexcel Viewer to measure roof area (m²).
• Calculate total roof surface via Roof Pitch Calculator.
• Use to confirm property age and type.
• Record all data accurately within the report fields.

Job & Scheduling Support

• Monitor Outlook inbox for new work orders.
• Forward and convert work orders into ServiceM8 jobs.
• Complete all necessary job details, ensuring correct insurer/strata reference.
• Maintain end-of-day summary spreadsheet showing all jobs pending booking, categorised by client (KBA, Valor Insurance, etc.).
• Use ChatGPT, Google Maps to recommend logical scheduling based on proximity and drive time.

Communication & Updates

• Notify Director of any missing data or unclear site notes.
• Maintain open communication across tasks via preferred platform.
• Ensure all jobs, reports, and quotes are clearly tracked in an organised system.

Extended Creative & Project-Based Responsibilities

Social Media Management

• Publish 3–4 posts weekly across Instagram, Facebook, and LinkedIn.
• Curate content using completed job report/ photos, inspection highlights, client feedback, or educational roof facts.
• Write concise, professional captions aligned with Elevate branding tone.
• Use Canva templates (Elevate blue hashtag#0077C8, Calibri 10.5pt font).
• Schedule posts for consistent weekly activity and engagement.
• Track metrics (likes, comments, shares, reach) and provide monthly performance report.

Online Course Development

• Research and assist in creating a comprehensive training program teaching tradespeople how to transition into insurance and strata-based inspection work.
• Structure course modules, lesson objectives, and assessment components.
• Create worksheets, video outlines, and supporting templates.
• Research hosting platforms (Teachable, Kajabi, Thinkific) for course delivery.

Digital Product & Platform Research

• Research best-practice models for selling digital forms and templates to the trade industry.
• Assess potential web platforms (Shopify, Gumroad, Notion-hosted marketplaces).
• Prepare reports summarising pricing structures, payment gateways, licensing methods, and scalability.
• Support the creation of a cloud-based platform for on-selling inspection and reporting templates to roofing/trade professionals.

Desired Skills & Attributes

• Exceptional attention to detail and accuracy.
• Comfortable managing multiple systems simultaneously.
• Proactive and solutions-driven — able to suggest workflow improvements.
• Strong written English and communication.
• Basic understanding or interest in construction, insurance, or building trades.
• Able to work autonomously while maintaining accountability.

Qualifications:

• Proven experience as a virtual assistant or in a relevant administrative role, preferably with construction industry experience.
• Strong knowledge of construction processes, terminology, and documentation.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High-speed internet connection and reliable computer equipment.
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive attitude.

Preferred Qualifications:

• Familiarity with construction management software.
• Experience working in a remote setting.

What We Offer:

• A day shift full-time schedule (minimum 8 hours/day, 40 hours/week).
• The opportunity to work in a dynamic and growing industry.
• A supportive team and the chance to make a meaningful impact.

Job Highlights

Willing to start Immediately

Job Type: Full-time

Pay: Php30,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Do you have experienced working with Australian Clients?

Experience:

• Working in Construction Industry: 2 years (Required)
• Administrative: 2 years (Required)

Work Location: Remote