hr & personnel administration coordinator

HR & PERSONNEL ADMINISTRATION COORDINATOR

At Heritage Career Institute, we are dedicated to advancing healthcare education and preparing the next generation of nursing professionals. Our commitment to academic excellence, innovative teaching methods, and hands-on learning experiences sets the foundation for our students to excel in their nursing careers.

Heritage Career Institute is seeking a highly organized and detail-oriented HUMAN RESOURCES & PERSONNEL COORDINATOR to support employee onboarding, credential tracking, compliance monitoring, and personnel documentation. This role ensures that all HR records are accurate, up to date, and aligned with institutional and regulatory requirements. The Coordinator will work closely with the School Director and faculty to maintain personnel files, manage staff compliance, oversee onboarding processes, and support performance documentation efforts.

This is a part-time position that requires up to 10 hours per week, depending on the management approval. Your permanent Shift will be during the Eastern Standard Time.

Position Summary:

Position: HR & Personnel Administration Coordinator

Initial Employment Status: Probationary, Part-Time

Reporting To: School Director

Start Date: 1 week after signing the Offer Letter

Work Schedule: Eastern Standard Time (EST)

Rendering Hours: up to 10 hours per week (depending on the management approval)

Compensation (Monthly): 85 pesos per hour

Responsibilities of HR & Personnel Administration Coordinator

The Human Resources & Personnel Administration Coordinator plays a vital role in ensuring that employee records, credentials, and compliance requirements are properly managed across the institution. This position supports the full HR lifecycle—from onboarding, documentation, and benefits coordination to safety compliance and policy acknowledgment tracking. The Coordinator ensures that all personnel documentation is accurate, secure, and accessible for audits or administrative review. By maintaining credential renewals, OSHA compliance, and employee files, this role supports smooth institutional operations and ensures that all faculty and staff remain compliant with school and regulatory standards.

This Job Description will be outlined in detail for you to further understand your role.

HR & PERSONNEL ADMINISTRATION COORDINATOR

Reports to: School Director

Collaborates with: Operations, Finance Coordinator, HR Coordinator

Primary Focus: Human Resources

Key Responsibilities:

Human Resources & Personnel Administration:

• Maintain online personnel files for all employees (I-9s, W-4s, background checks)
• Manage all faculties' online credential folders
• Track staff credential renewals (RN licenses, CPR certifications, TB tests)
• Process new hire paperwork and onboarding checklists Coordinate benefits enrollment and communicate benefit changes
• Maintain OSHA compliance (bloodborne pathogens training, safety protocols) Document safety incidents and workers' compensation claims
• Support Director with performance documentation and disciplinary actions
• Maintain employee handbook acknowledgments and policy sign-offs

Qualifications:

• Bachelor's degree in Psychology, Business Administration, or a related field.
• Has background experience in Human Resources, administration, personnel management, and Customer service is required.
• Familiarity with HR compliance documentation (I-9, W-4, credential files, OSHA)
• Has strong record-keeping skills; keen attention to detail in reviewing and verifying documents to ensure accuracy
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, Google Workspace, and general administrative tools.
• Ability to work with minimal supervision and maintain confidentiality.
• Ability to work during AM EST hours without any conflicting schedule
• Must NOT engage in any other employment, consulting, or business activity (whether full-time or part-time) that may create a conflict of interest with the Institution.

Requirements:

Submit a copy of your resume to and via Indeed.

Please make sure that you have read the Position Summary.

No counter offers will be accepted.

Only shortlisted applicants will be contacted for an interview.

You are required to fill out this application form:

Job Type: Part-time

Pay: From Php85.00 per hour

Expected hours: 8 – 10 per week

Benefits:

• Paid training
• Work from home

Education:

• Bachelor's (Required)

Experience:

• HR sourcing: 1 year (Required)
• Administrative: 1 year (Required)

License/Certification:

• CHRA License (Required)

Work Location: Remote