Administrative Assistant

2 weeks ago

Makati City, National Capital Region, Philippines a7306e95-7d8b-44fc-8b03-a93c3b76b740 Full time ₱250,000 - ₱500,000 per year

PURPOSE

Under the direct supervision of the F&A Manager, the Admin Assistant provides support to the general administrative and clerical task of the Finance and Administration department.

GENERAL DUTIES

  • Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
  • Understands and adheres to the ICRC Code of Conduct
  • Understands the roles of the components of the International Red Cross and Red Crescent Movement
  • Always respects and observes staff regulations and security rules
  • Represents the ICRC in a professional manner at all times
  • Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
  • Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
  • May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

ACCOUNTABILITIES AND RESPONSIBILITIES

  • Provides support to administrative and clerical task of Finance and Administration department
  • Scans documents and upload files to teamspace or other storage applications for archiving and/or filing.
  • Manages the Finance and Welcome databases ensuring the timely fulfilment of requests and transactions
  • Converts STM request to PDF once validation process is done for uploading in the accounting tool
  • Closes STM request once action is completed and validated.
  • Acts as back-up in the absence of the Cashier
  • In-charge of payment processing of Welcome invoices including completion of supporting documents
  • Books hotel accommodation for official field trips in nearby cities and provinces
  • Books airport taxi in Manila at ECLPI website for colleagues arriving and departing from Manila
  • Coordinates and assist the Premises clerk for administrative task
  • In-charge of the office supplies inventory including request for replenishment

SELECTION REQUIREMENTS

  • Basic knowledge of written and spoken English
  • Basic clerical skills
  • Basic knowledge of simple accounting
  • 1 to 2 years administrative background or similar field
  • Experience with international organization is an advantage
  • Basic knowledge of online office applications or MS software is an advantage
  • Ability to work with little supervision with quality performance
  • Fresh graduates are encouraged to apply

WHAT WE OFFER

  • Diverse and humanitarian-minded workforce
  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • Training opportunities
  • Flexible work schedule

HOW TO APPLY

Qualified applicants are requested to submit their comprehensive and updated resume alongwith their motivation letter to   

Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 05 December 2025

Target Start Date: Immediately

Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified.

This vacancy is open for Philippine residents only.

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