Administrative Assistant

7 days ago

Makati City, National Capital Region, Philippines GBWM Estate Management, LLC Full time ₱480,000 - ₱640,000 per year

Seeking a reliable and detail-oriented Administrative Assistant to support a virtual U.S. law office and Manila-based legal support team with administrative and business functions. Ideal candidate is a recent college graduate who is eager to establish a career foundation in business, law, or healthcare field. The role requires a responsible work ethic, professional appearance, proficient English communication, tech-savvy, adaptable to fluid work settings, flexibility in work hours (PH + US business hours), strong organizational skills, and the ability to manage tasks efficiently.

Main Responsibilities

  • Provide administrative and business support to an American lawyer and legal support team servicing U.S.-based hospitals, physicians, and healthcare professionals.
  • Coordinates plans, schedules, meetings, and logistics for daily operations.
  • Performs office duties that include primary responsibility for activity reminders, team communications and coordination, updates to weekly status reports, and availability to support team administrative and business needs.
  • Handles sensitive client support as directed, such as document preparation, confidential document retrieval and delivery, and limited email communications.
  • Manages Google Workspace and supports team in all related features and functions.
  • Manages projects, tasks, deadlines, and reminders using project management software.
  • Supports Project Assistance with social media marketing tasks (Facebook Business, LinkedIn) and YouTube video production and editing when needed.

Work Schedules

  • Full-time, Part-time, or per project options available.
  • Flexible work settings, such as office sharing, onsite business location, or remote work.
  • Must be available for on-call tasks depending on client business needs, such as on-call when needed to attend meetings with U.S.-based clients during U.S. time zone.

Required Skills & Qualifications

  • Strong commitment to becoming a highly efficient, productive team member who follows instructions and meets deadlines.
  • Proficiency in Google Workspace (Docs, Sheets, Drive) or Microsoft Office Suite.
  • Strong command of English (written and spoken).
  • Organized, punctual, and responsive to communications.
  • Tech-savvy with proven administrative support skills.
  • Must demonstrate leadership potential, takes initiative, problem-solver, and commitment to meet team goals and business objectives.
  • Preferred prior experience working in high-functioning, results-driven, and goal-oriented work environments

Benefits

  • Paid training opportunities
  • OJT training in legal and administrative healthcare fields
  • Flexible schedule
  • Performance bonus
  • Remote work flexibility depending on office needs

Schedule

  • Day shift (Monday–Friday)
  • On-call availability for U.S.-based meetings (call center hours)

Work Location

  • In person (office sharing or other appropriate business site within Makati)
  • Remote work with videoconference meetings

Job Types: Full-time, Part-time, Fresh graduate

Pay: Php24, Php32,000.00 per month

Expected hours: 20 – 40 per week

Work Location: On the road

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