AP Staff
2 days ago
Accounts Payable Staff – Job Description
Key Responsibilities
Invoice Processing:
- Receive, review, and verify vendor invoices and supporting documents
- Ensure proper coding of invoices to the correct accounts and cost centers
- Match invoices with purchase orders and receiving reports (3-way match)
- Resolve discrepancies between invoices, purchase orders, and receipts
Payments & Vendor Management
- Prepare and process payments (checks, electronic transfers, ACH, wire)
- Maintain accurate and up-to-date vendor records
- Respond to vendor inquiries promptly and professionally
- Follow up on outstanding invoices and payment issues
Compliance & Internal Controls
- Ensure invoices and payments comply with company policy
- Maintain confidentiality and adhere to financial regulations
- Monitor compliance with tax requirements (VAT, WHT, etc., if applicable)
- Administrative & Support Tasks
- Maintain organized and updated filing systems (digital or physical)
- Assist with process improvements for AP efficiency
- Collaborate with purchasing, finance, and other departments
Required Qualifications
- Bachelor's degree in Accounting, Finance, or related field (preferred)
- Experience in accounts payable or general accounting
- Knowledge of accounting principles and AP processes
- Proficiency in MS Office, especially Excel
Key Skills
- Strong attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to manage time and meet deadlines
- Problem-solving and analytical skills
- High level of integrity and professionalism
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