AP Staff

2 days ago


San Pedro, Calabarzon, Philippines PETROPLAS TRADING INCORPORATED Full time ₱250,000 - ₱500,000 per year

Accounts Payable Staff – Job Description

Key Responsibilities

Invoice Processing:

  • Receive, review, and verify vendor invoices and supporting documents
  • Ensure proper coding of invoices to the correct accounts and cost centers
  • Match invoices with purchase orders and receiving reports (3-way match)
  • Resolve discrepancies between invoices, purchase orders, and receipts

Payments & Vendor Management

  • Prepare and process payments (checks, electronic transfers, ACH, wire)
  • Maintain accurate and up-to-date vendor records
  • Respond to vendor inquiries promptly and professionally
  • Follow up on outstanding invoices and payment issues

Compliance & Internal Controls

  • Ensure invoices and payments comply with company policy
  • Maintain confidentiality and adhere to financial regulations
  • Monitor compliance with tax requirements (VAT, WHT, etc., if applicable)
  • Administrative & Support Tasks
  • Maintain organized and updated filing systems (digital or physical)
  • Assist with process improvements for AP efficiency
  • Collaborate with purchasing, finance, and other departments

Required Qualifications

  • Bachelor's degree in Accounting, Finance, or related field (preferred)
  • Experience in accounts payable or general accounting
  • Knowledge of accounting principles and AP processes
  • Proficiency in MS Office, especially Excel

Key Skills

  • Strong attention to detail and accuracy
  • Good communication and interpersonal skills
  • Ability to manage time and meet deadlines
  • Problem-solving and analytical skills
  • High level of integrity and professionalism

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