Virtual Assistant + Office Manager(Stone Care Services)

2 weeks ago

Manila, National Capital Region, Philippines Offshore Launch Full time ₱12,000 - ₱16,800 per year

I'm looking for an Executive Assistant to support my U.S.-based company that specializes in stone care and restoration for both residential and commercial clients.

As my Executive Assistant you will help manage the daily operations, handle contracts and proposals, coordinate client communications, and ensure each project is executed to the highest standards.

Your Responsibilities are the following:

  • Own proposal and contract management, ensuring QA checklists, required photos, and video walkthroughs
  • Prepare and update contracts in PandaDoc.
  • Manage prompt, professional client communications and follow-ups.
  • Post project photos to Google Business Profile; repurpose for social media.
  • Track and update all tasks in Trello.
  • Maintain accurate records, scheduling, and data entry.
  • Manage HubSpot CRM (upload deals, update info, create automations).
  • Organize and update training materials/SOPs in Trainual.
  • Proactively suggest and implement process improvements.

Requirements:

  • 5+ years admin support, including contract/proposal management and client communications.
  • Experience in Stonecare industry is preferred but not required
  • Strong with PandaDoc, Google Suite, Microsoft Office, HubSpot, Trello.
  • Excellent organization and project management skills.
  • Effective written and verbal communication.
  • Able to prioritize and adapt in a fast-paced environment.
  • Social media and Google Business Profile experience a plus.
  • Comfortable with cybersecurity protocols and background checks.
  • Fast learner with new tools (Trainual, Loom, Company Cam).

Schedule: 9AM - 5PM CST

Compensation & Benefits:

  • $900 - $1400/mo. depending on experience
  • $500 bonus at 90 days and $1,800 available in annual performance bonuses
  • 13th month pay
  • Performance-based bonuses
  • Comprehensive HMO policy, including dependents.
  • Annual continuing education budget to support professional development

If you see yourself fit for the role, reply to this job post.

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