Executive Personal Assistant

4 days ago


Makati City, National Capital Region, Philippines SULA SPIRITS Full time ₱900,000 - ₱1,200,000 per year

URGENT HIRIING: Executive Assistant

(Execution / Legwork)

Position Title: Executive Assistant

Reports To: CEO / Owner, and works closely with the Executive Operations Manager

Location: Metro Manila (with regular property/site visits)

Role Summary

The Executive Assistant provides hands-on support to the executive, ensuring daily operations, schedules, and property tasks are handled efficiently. This role is task-driven, detail-oriented, and critical in executing the systems designed by the Executive Operations Manager.

Key Responsibilities


• Calendar & Scheduling


• Manage executive's personal and business calendar.


• Book meetings, flights, hotels, and reservations.


• Documentation & Follow-up


• Take minutes of meetings and track follow-ups.


• Handle correspondence, communication, and filing.


• Property Operations Support


• Manage guest/tenant check-in and check-out procedures.


• Coordinate property maintenance and cleaning schedules.


• Respond to urgent property concerns and monitor guest/tenant reviews.


• Errands & Personal Support


• Handle errands, payments, and ad hoc personal tasks.


• Assist with bookings, shopping, and executive's daily needs.


• On-the-Ground Coordination


• Conduct property site visits.


• Liaise with suppliers, contractors, and service providers.

Qualifications


• 2–4+ years in executive support, admin, or operations.


• Highly organized, detail-oriented, and resourceful.


• Strong communication and multitasking ability.


• Experience in property or hospitality support preferred but not required.


• Bachelor's degree or equivalent experience.


• Standard benefits: SSS, PhilHealth, Pag-IBIG, HMO, 13th month


• Allowances: transportation and phone/data if frequent site visits are require



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