Personal Assistant to Chief Executive Officer

POSITION SUMMARY

The Finance Executive Assistant provides high-level administrative and operational support to executives. Responsibilities include managing calendars, meetings, correspondence, research, and coordination for both business and personal tasks assigned by the owner. The role requires strong analytical skills, sound judgment, discretion, and the ability to handle sensitive information.
Fresh graduates and CPAs are encouraged to apply.

Core Administrative task

• Manage schedules, meetings, and correspondence for executives.
• Conduct research and gather information to support strategic planning and decision-making.
• Perform basic data analysis, especially for new projects.
• Handle ad hoc administrative duties, including:
• File management
• Travel arrangements
• Meeting and event preparations
• Maintain confidentiality of all financial and administrative information.
• Assist the Director of Corporate Services and Operations with day-to-day assigned tasks.
• Perform other tasks assigned by the immediate supervisor or management that have a direct business impact, whether within or beyond the current job scope.

Finance & Business Support

• Assist in preparing financial reports, summaries, and documentation.
• Coordinate billing, reimbursements, or expense tracking when assigned.
• Support budgeting activities, including gathering data and organizing expense records.
• Assist in preparing presentations and materials for financial meetings or business reviews.
• Help monitor deadlines related to finance tasks, filings, or submissions.
• Coordinate with accounting teams or external auditors as needed.

Marketing & Business Support

• Market Research: Gather information on industry trends, competitors, and customer preferences to support decision-making.
• Advertising Assistance: Draft ad copy, coordinate with agencies or vendors, and monitor performance.
• Data Analysis: Analyze marketing metrics, create reports, identify trends, and make recommendations.
• Market Communication: Act as a point of contact for marketing-related inquiries (internal and external).

Key Requirements:

• Strong work ethic with the ability to handle both professional and personal tasks independently.
• Exceptional organizational and multitasking skills.
• Effective research and data gathering abilities.
• Emotional resilience and ability to handle pressure and constructive feedback professionally.
• Discretion and ability to manage sensitive information.
• Ability to represent the executive when needed for business or personal matters.
• Flexibility to handle both office-based work and personal errands.
• Proficiency in MS Office.
• Ability to prioritize and work with minimal supervision.
• Positive, problem-solving mindset focused on task completion and efficiency.

EDUCATION:

Bachelor's degree in finance, Accounting, or related fields; fresh CPAs are highly encouraged. 

WORK EXPERIENCE:

• Prior experience in administrative or assistant roles is highly valued, typically ranging from 2 to 4 years.
• Must have prior experience working as an Executive Assistant to C-level executives.
• Exposure to managing schedules, correspondence, travel arrangements, and confidential information is important.
• Experience in multitasking, problem-solving, and handling both professional and personal tasks enhances qualifications.
• Undergraduates may be considered provided they have at least 3 years of solid experience supporting a CEO or equivalent high-level executive.

COMPENSATION

Starting salary:
₱30,000 to ₱40,000

HMO:
Provided upon start of employment

Uniform:
Free

Meals:
Free lunch daily

Work schedule:
40 hours per week

Days off:
Two consecutive days

Employee discount:
25% discount on services

Birthday allowance:
Php 800 pesos

Loyalty award:
Based on tenure