Administrative Assistant

2 days ago

Cebu City, Central Visayas, Philippines Chelsea Shipping Full time ₱400,000 - ₱600,000 per year

The Administrative Assistant will be responsible for ensuring the timely and accurate processing of financial transactions related to vessel operations, maintaining proper documentation, coordinating with internal departments and vessel teams, and supporting the administrative needs of the Fleet Head. The ideal candidate has experience in ship management operations, a strong background in financial processing, and is highly organized.

DUTIES AND RESPONSIBILITIES

Financial Management

  • Monitor and ensure daily fund availability for all managed vessels.
  • Process liquidation of receipts and invoices for RVFs (Revolving Funds) in coordination with managers and subject to approval by the AVP – Fleet Head.
  • Liaise with Accounting and Treasury departments for timely replenishment of RVFs.
  • Address accounting-related queries and concerns on vessel fund liquidations.
  • Maintain proper filing and documentation for all financial transactions.
  • Coordinate with vessel Masters and Superintendents on proper fund usage.
  • Process all financial transactions through SAP, including payments for service providers and vessel-related expenses.
  • Facilitate advance funding and liquidation of third-party agents and client payments as needed.

Administrative Support

  • Coordinate procurement and provision of ship management essentials (e.g., laptops, printers, mobile devices, PPE) with the relevant departments.
  • Prepare monthly Technical Management Fees for Ship Management.
  • Process various operational and incidental expense billings.
  • Provide comprehensive administrative support to the AVP – Fleet Head, including calendar management, documentation, and logistics.
  • Draft internal communications and memos on behalf of the Ship Management team.

Other Duties

  • Assist in the preparation and monitoring of the Ship Management Department's budget.
  • Maintain financial tracking and reporting for operational expenses.
  • Perform other related tasks and duties as assigned.

Qualifications

  • Bachelor's degree in Business Management, Accounting, Finance, or a related field.
  • Experience working in ship or fleet management operations is a plus.
  • Solid background in financial processes, liquidation, and SAP transactions.
  • Strong organizational and time management skills.
  • High attention to detail and accuracy in handling financial documents and reports.
  • Excellent communication skills, both written and verbal.
  • Proficient in MS Office (Excel, Word, Outlook).

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Staff meals provided

Ability to commute/relocate:

  • Cebu City: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Preferred)

Experience:

  • Administrative: 1 year (Preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Sunrise Migration Full time ₱250,000 - ₱350,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant located in Cebu. The Administrative Assistant will be responsible for providing administrative assistance, managing phone calls, maintaining communication with clients and staff, providing executive administrative support, and...

  • Administrative Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Planet Earth Healthcare Inc. Full time ₱144,000 - ₱600,000 per year

    Administrative Assistant / Medical Office Assistant (MOA)(Smarthealthcare & Wellspring) – Remote, Full-TimePosition Summary:We are seeking a detail-oriented and motivated Administrative Assistant / Medical Office Assistant (MOA) to provide essential administrative and operational support to our Smart Healthcare Specialty, Wellspring, and Home Monitoring...

  • Administrative Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Top Line Business Development Corporation Full time ₱180,000 - ₱240,000 per year

    ADMINISTRATIVE ASSISTANTJob Qualifications:Bachelor's degree in a related fieldAt least 2-4 years of experience as Admin Assistant or in a related field.Excellent written and verbal communication skills.Competency in Microsoft applications including Word, Excel, and etc.Good time management skills.Experience with administrative and clerical procedures.Able...

  • Office Administration Assistant

    6 days ago

    Cebu City, Central Visayas, Philippines Work Avenue and Business Solutions Incorporated Full time ₱250,000 - ₱500,000 per year

    An Office Administration Assistant provides essential administrative and clerical support to ensure the smooth and efficient daily operations of the office. This role involves handling a wide range of tasks such as managing correspondence, maintaining organized filing systems, scheduling appointments, and assisting with document preparation. The assistant...

  • Administration Assistant

    6 days ago

    Cebu City, Central Visayas, Philippines TOA Global Full time ₱250,000 - ₱500,000 per year

    Job Title: Administration AssistantLocation: CebuShift: 7AM - 4PM PH Time, Monday to FridayWork Arrangement: Onsite_________________UNLOCK YOUR POTENTIAL AT TOA GLOBALAt TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the...

  • Administrative Assistant

    2 days ago

    Cebu City, Central Visayas, Philippines Smartsourcing Full time ₱400,000 - ₱600,000 per year

    You make real estate real easy—join Smartsourcing as an Admin Assistant and keep every deal in check.Hi We're Smartsourcing, and we're on the hunt for a full-time, onsite Administrative Assistant who brings structure to the hustle. From contracts to client updates, you'll keep our real estate client's operations smooth, smart, and one step ahead.Where?...

  • Administrative Assistant

    8 hours ago

    Cebu City, Central Visayas, Philippines FYI Business Coaching Full time ₱30,000 - ₱60,000 per year

    Company DescriptionAt FYI Business Coaching, we empower emerging small businesses to go from chaotic to streamlined, helping them thrive efficiently from day one. Founded by Ben White — a seasoned mentor, coach, and leader in the mortgage broking and small business sectors — FYI Business Coaching blends real-world expertise with a genuine passion for...

  • Office Administrative Assistant

    9 hours ago

    Cebu City, Central Visayas, Philippines Work Avenue and Business Solutions Incorporated Full time ₱250,000 - ₱350,000 per year

    We are looking for an Office Administrative Assistant to provide clerical and administrative support to ensure smooth daily operations. The ideal candidate must be detail-oriented, accurate in typing, and organized in handling office tasks.Responsibilities:Perform clerical and administrative duties such as filing, data entry, and record keeping.Manage phone...

  • Administration assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines YMB Finance Full time ₱400,000 - ₱800,000 per year

    Join a dynamic and client-focused mortgage brokerage in Melbourne, Australia where your attention to detail and organisational skills will make a real impact.We are seeking a proactive and reliable Administration Assistant to support our growing team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and is...

  • Medical Administrative Assistant/CSR

    2 days ago

    Cebu City, Central Visayas, Philippines RemoteRaven Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Medical Administrative Assistant / Customer Service RepresentativeLocation: RemoteSalary: Competitive, based on experienceEmployment Type: Full-TimeAbout Us:We provide high-quality patient care through virtual and in-clinic support. Join our team to help manage patient schedules, optimize administrative operations, and ensure smooth day-to-day...