Administration Assistant

Job Title: Administration Assistant

Location: Cebu

Shift: 7AM - 4PM PH Time, Monday to Friday

Work Arrangement: Onsite

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UNLOCK YOUR POTENTIAL AT TOA GLOBAL

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

ABOUT THE ROLE:

Role purpose/Job Summary

The Administration Assistant provides administrative and clerical support to the client. You are responsible for maintaining and organizing documents and database while ensuring accurate and correct information. You are also accountable to answer inquiries and requests as deemed proper and necessary.

Top 5 daily tasks the person will perform in the role:

• Manage workflow in & out of the office
• Manage/triage directors' email
• Manage client document e-signing (tax, financials, ASIC)
• Emails to clients for simple requests
• ATO & ASIC lodgments

Duties and responsibilities:

* training will be provided for these tasks

• Providing office support including customer and employee support
• Keeping well-organised files and records of business activity
• Researching company data and archived reports
• Keeping computer databases up to date
• Interacting with clients either on the phone or via e-mail
• Answering phones and connecting calls to the proper department
• Following up on business communications, billing, and ordering
• Communicating with materials suppliers and vendors
• Invoicing
• Using spreadsheets to track expenses and company spending
• Collecting and inputting company data
• Preparing documents
• Writing and editing company correspondence
• Assisting with minor support
• Giving feedback on office efficiency and suggesting possible improvements
• Other adhoc administrative tasks as required
• Assist support of onshore staff
• Client Insurance Renewal for PI, PL, and WC
• Manage Client Onboarding & Offboarding
• Managing Client Engagement & Renewals
• Bank reconciliations
• Balance sheet reconciliations Qualifications

ABOUT YOU:

Qualifications:

• Written English communication skills
• Ability to work to deadlines
• Proactive, self-motivated & organised
• 3+ years' experience in a similar role in Accounting/Tax practice

Key Softwares

• Now Infinity
• ATO Mate
• Karbon
• Workflowmax
• Practice Ignition
• Microsoft Suite (Word, Excel)

Personal attributes:

• Communicates proactively
• High attention to detail / Organised
• Fast learner
• Keen to grow and learn new things

What's in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.