Senior Executive Assistant

5 days ago

Cebu City P, Philippines Retail Smart Group Full time ₱1 - ₱2 per year
  • Work from home forever
  • Full-time opportunity for reliable team member
  • Looking for long term team member

IMPORTANT:

We are only looking for HONEST AND RELIABLE team members.

DO NOT APPLY if you are looking for a remote role where you:

  • Can pretend to be working.
  • Put in the bare minimum work required.
  • Rely on AI for all of your communications.
  • Outsource your work to other people.

Our team in PH has been established for over 10 years and we are not new to this. We are an honest company who is great to work for but we will not tolerate any of the above.

WHAT WE DO EXPECT:

An honest and dedicated team member who will:

  • Dedicate a full 8 hours each day to the business.
  • Be proactive and do their best work each day.
  • Enjoy working for a company who treats their team members with respect.
  • Work towards a long future with our company.

If this sounds like you, then please do apply.

In your cover letter, reference the above important notes so that we know you have read and understand them.

About the Role

We're looking for a Senior Executive Assistant & Operations Coordinator to work directly with our founder. You'll manage emails, work with suppliers, keep projects moving, build trackers/SOPs, and publish weekly reports that help the business scale.

Key Responsibilities

  • Executive support: inbox, calendar, travel, meeting prep, notes, action tracking
  • Operations: supplier & freight follow‑ups, inventory/ETAs, Shopify basics, warehouse liaison
  • Finance/legal admin: document control, AR/AP control, collating finance docs for accountant, signatures, registers, processes
  • Research: suppliers, materials, quotes, cost comparisons, due diligence
  • Project management: PM tool hygiene, weekly dashboards, OKR tracker
  • Documentation: SOPs, templates, internal wiki
  • AI productivity: smart drafting, summaries, automations
  • Security & confidentiality: careful handling of sensitive information

Requirements

  • 3–6+ years EA/Ops experience, ideally with e‑commerce/startups
  • Excellent English writing/speaking; strong judgment
  • Advanced Google Sheets/Excel; PM tools; Shopify basics; Xero familiarity
  • Highly organised; bias to action; follow‑through under time pressure
  • Reliable internet & power backup; AU‑timezone overlap

What We Offer

  • Competitive PH package
  • Internet/equipment stipend; performance bonuses
  • Mission‑driven, growth‑stage environment with real responsibility and learning

How to Apply

Email your CV, 2‑min Loom, and a sample tracker/report (redacted) with subject EA‑PH‑[YourName]. Shortlisted applicants will complete a skills test and live working session.

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