Executive Assistant

4 days ago

Cebu City, Central Visayas, Philippines Kaptan Talent Solutions, Inc. Full time ₱250,000 - ₱300,000 per year

We are looking for a highly organized and proactive Executive Assistant to assist the CEO in managing daily operations.

  • HMO with 1 free dependent
  • 14 Paid Time Off (PTO) days, with 5 convertible to cash
  • Government-mandated benefits, 13th month pay
  • Location: Cebu City / Mandaue City
  • Onsite with occasional field work

This role is ideal for someone who has previously supported a founder, CEO, department head, or anyone with experience in admin, coordination, or operations roles who's ready to grow in a fast-paced business environment.

Key Responsibilities

  • Organize and prioritize the CEO's emails and task reminders
  • Track business development pipeline, follow-up actions, and documentation
  • Assist in preparing CEO reports and slide decks
  • Liaise with internal teams: HR, Finance, Legal, Marketing, and Operations
  • Provide general office support (e.g., supplies, food coordination, client visits)
  • Coordinate with vendors, lessors, and service providers during school setup
  • Draft letters and documentation
  • Help organize launch events and coordinate guest logistics
  • Track initial student applications and assist with basic admin tasks
  • Assist in basic bookkeeping and coordinate with the Finance Officer
  • Assist in preparing compliance paperwork (FDA, business permits)
  • Support audit preparation and follow-ups
  • Coordinate with vendors as needed—especially when the CEO is abroad

Minimum Qualifications

  • College graduate (any course welcome; admin/management-related preferred)
  • 1–2 years of experience in admin, coordination, operations, or executive support
  • Strong English communication skills (both verbal and written)
  • Comfortable in using Canva, PowerPoint, Excel, and other MS Office applications
  • Able to multitask and work with various stakeholders

Preferred (but not required)

  • Experience supporting a CEO, founder, or business owner
  • Familiarity with event planning or government compliance processes (TESDA, FDA, etc.)
  • Graduate of a business-related course or holds relevant certifications

Soft Skills That Matter

  • Highly organized, dependable, and proactive
  • Trustworthy with sensitive company and client information
  • Flexible and a fast learner
  • Can work independently with minimal supervision
  • Takes initiative and follows through without micromanagement

Perks & Growth Opportunities

  • Work directly with a hands-on CEO and gain exposure to entrepreneurship
  • Potential to grow into a senior operations or business coordinator role as ventures expand
  • Performance-based salary increase and career development path

About the Founder & CEO

The CEO leads multiple ventures and has a strong track record in building companies from scratch. He believes in smart, sustainable growth and empowering team members to take ownership. Working directly with him means being close to decision-making, learning how businesses are built from the ground up, and growing alongside an agile organization. This role offers a unique opportunity to work closely with someone who understands the full spectrum of business building, from pitching clients and closing deals to handling audits and launching new ventures. If you're someone who thrives in a fast moving environment, takes ownership, and learns by doing… this role will challenge and reward you.

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Experience:

  • Executive Assistant: 2 years (Required)

Language:

  • English (Preferred)

Work Location: In person

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Executive Assistant to the CEO

    2 weeks ago

    Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱300,000 - ₱360,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines EDJ Data Full time ₱900,000 - ₱1,200,000 per year

    Position Title: Executive AssistantClassification: Exempt / Full-TimeReports To: Chief Executive OfficerLocation: Cebu-onsitePosition SummaryThe Executive Assistant shall provide comprehensive administrative and operational support to the CEO and executive leadership team. In addition to traditional executive assistant functions, the incumbent shall exercise...

  • Executive Assistant

    6 days ago

    Cebu City, Central Visayas, Philippines ASTRO'S SPACE PARK Full time ₱120,000 - ₱180,000 per year

    The Executive Assistant serves as a key support to the management team, helping them stay organized, informed, and productive. The role involves managing calendars, arranging travel, preparing presentations, and coordinating internal and external communications. The Executive Assistant also assists in project coordination, documentation, and other...

  • Executive Assistant

    4 days ago

    Cebu City, Central Visayas, Philippines JMS Fuel Resources Full time ₱1,500,000 - ₱3,000,000 per year

    About the roleAs an Executive Assistant at JMS Fuel Resources', you will be a key member of the leadership team, providing high-level administrative and executive support to the company's management. In this full-time role based in Cebu City, Cebu, you will play a crucial role in ensuring the smooth running of the office and the successful delivery of the...

  • Executive Assistant

    12 hours ago

    Cebu City, Central Visayas, Philippines Helpware Full time ₱800,000 - ₱1,200,000 per year

    Executive Assistant will do the following: • Provide executive support, including scheduling, travel arrangements, and functional leadership assistance for respective departments. • Act as a liaison to ensure smooth communication and collaboration between internal departments. • Assist with the coordination and setup of special projects, bookings,...

  • EXECUTIVE ASSISTANT

    4 days ago

    Cebu City, Central Visayas, Philippines Pages Holdings, Inc. Full time ₱900,000 - ₱1,200,000 per year

    PAGES HOLDINGS, INC. Is currently looking for an Executive Assistant (Operations)QUALIFICATIONS:• Graduate of a business-related course, preferably Office Administration• Minimum 1 year experience as an Executive Assistant• Highly creative, energetic, and motivated• Proficient in travel logistics, scheduling, meeting coordination, presentation...

  • Executive Assistant

    6 days ago

    Cebu City, Central Visayas, Philippines Taft Property Venture Development Corp. Full time ₱900,000 - ₱1,200,000 per year

    The Executive Assistant provides high-level administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.Job Responsibilities:Manage calendars,...

  • executive assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Cebu ASAP Advertising & Events Corporation Full time ₱500,000 - ₱1,000,000 per year

    Provide Comprehensive support to the Company's President and Managing DirectorManage the calendar, schedule appointments (business & personal) and travel arrangements.Coordinate and Schedules meetings, conferences and eventsAssist in drafting, editing, proofreading business documents, presentations and reports.Handle email correspondence and communication on...