Executive Assistant

4 days ago

Cebu City, Central Visayas, Philippines Kaptan Talent Solutions, Inc. Full time ₱250,000 - ₱300,000 per year

We are looking for a highly organized and proactive Executive Assistant to assist the CEO in managing daily operations.

  • HMO with 1 free dependent
  • 14 Paid Time Off (PTO) days, with 5 convertible to cash
  • Government-mandated benefits, 13th month pay
  • Location: Cebu City / Mandaue City
  • Onsite with occasional field work

This role is ideal for someone who has previously supported a founder, CEO, department head, or anyone with experience in admin, coordination, or operations roles who's ready to grow in a fast-paced business environment.

Key Responsibilities

  • Organize and prioritize the CEO's emails and task reminders
  • Track business development pipeline, follow-up actions, and documentation
  • Assist in preparing CEO reports and slide decks
  • Liaise with internal teams: HR, Finance, Legal, Marketing, and Operations
  • Provide general office support (e.g., supplies, food coordination, client visits)
  • Coordinate with vendors, lessors, and service providers during school setup
  • Draft letters and documentation
  • Help organize launch events and coordinate guest logistics
  • Track initial student applications and assist with basic admin tasks
  • Assist in basic bookkeeping and coordinate with the Finance Officer
  • Assist in preparing compliance paperwork (FDA, business permits)
  • Support audit preparation and follow-ups
  • Coordinate with vendors as needed—especially when the CEO is abroad

Minimum Qualifications

  • College graduate (any course welcome; admin/management-related preferred)
  • 1–2 years of experience in admin, coordination, operations, or executive support
  • Strong English communication skills (both verbal and written)
  • Comfortable in using Canva, PowerPoint, Excel, and other MS Office applications
  • Able to multitask and work with various stakeholders

Preferred (but not required)

  • Experience supporting a CEO, founder, or business owner
  • Familiarity with event planning or government compliance processes (TESDA, FDA, etc.)
  • Graduate of a business-related course or holds relevant certifications

Soft Skills That Matter

  • Highly organized, dependable, and proactive
  • Trustworthy with sensitive company and client information
  • Flexible and a fast learner
  • Can work independently with minimal supervision
  • Takes initiative and follows through without micromanagement

Perks & Growth Opportunities

  • Work directly with a hands-on CEO and gain exposure to entrepreneurship
  • Potential to grow into a senior operations or business coordinator role as ventures expand
  • Performance-based salary increase and career development path

About the Founder & CEO

The CEO leads multiple ventures and has a strong track record in building companies from scratch. He believes in smart, sustainable growth and empowering team members to take ownership. Working directly with him means being close to decision-making, learning how businesses are built from the ground up, and growing alongside an agile organization. This role offers a unique opportunity to work closely with someone who understands the full spectrum of business building, from pitching clients and closing deals to handling audits and launching new ventures. If you're someone who thrives in a fast moving environment, takes ownership, and learns by doing… this role will challenge and reward you.

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Experience:

  • Executive Assistant: 2 years (Required)

Language:

  • English (Preferred)

Work Location: In person

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