Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Offshore Business Processing Full time $60,000 - $80,000 per year

Executive Assistant

60, ,000.00

Are you keen in organizing and managing schedules? Do you possess a pleasing personality and willing to assist your superior in the day to day tasks as needed? Then we need you

Job Summary

  • HMO on day one
  • Receive promising perks and rewards
  • Experience travel opportunities
  • Get recognized for what you do
  • Achieve work-life balance
  • Improve exponentially with enhanced learning

Responsibilities

Client Specific Tasks:

  • Act as the point of contact among executives, employees, clients and other external partners
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Assist with internal & external meetings – take minutes, room bookings, catering, equipment, IT, meeting materials and resources as required
  • Manage executives' calendars and set up meetings
  • Arrange & co-ordinate travel and accommodation bookings
  • Arrange corporate events to take place outside of the workplace, such as events and staff appreciation events
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clients
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Screen and direct phone calls and distribute correspondence

Requirements

  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Experience supporting C-level executives in an international environment is preferred
  • Familiarity with logistics or technology consulting sectors would be an advantage
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software and applications
  • Flexibility to occasionally adjust working hours to accommodate different time zones
  • Have the availability to travel internationally from time to time
  • Proficiency in collaboration and delegation of duties
  • Strong attention to detail, particularly in document preparation and calendar management.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Proactive approach to anticipating needs and managing priorities.
  • Exceptional interpersonal skills
  • Upholds a strict level of confidentiality
  • Excellent verbal and written communications skills
  • Friendly and professional demeanor
  • Outstanding organizational and time management skills
  • Must be willing to work in a fast-paced environment
  • Must be ok to work on site Ortigas and Cubao
  • No work schedule preference

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