executive assistant

17 hours ago

Pasig, National Capital Region, Philippines Axeia Development Corp. Full time ₱800,000 - ₱1,200,000 per year

The Executive Assistant is a critical support role responsible for delivering high-level administrative and operational assistance to executive leadership. The key responsibilities are:

Administrative Support

  • Serve as the point of contact among executives, employees, clients, and other external partners
  • Manage expense reports and reimbursements.
  • Maintain electronic and physical files, records, and databases for easy retrieval.
  • Provide high-level administrative support to the Executive Officers, including managing calendars, scheduling meetings, and handling correspondence.
  • Anticipate the needs of executives and proactively manage logistical support (e.g., preparing travel arrangements, anticipating document needs, etc.).

Meeting Coordination

  • Prepare agendas, meeting materials, and presentations for board meetings and key stakeholder discussions.
  • Take detailed minutes during meetings, distribute them promptly, and track action items to ensure follow-up.
  • Assist in managing projects and deadlines related to executive initiatives to ensure smooth operations.
  • Handle special tasks and ad-hoc assignments as required.

Communication Management

  • Coordinate and prioritize internal and external communications, serving as the liaison between executives and stakeholders.
  • Screen and direct phone calls, emails, and correspondence to the Executive Officers, ensuring priority communications are addressed promptly.
  • Draft and prepare responses to emails, letters, and other correspondence on behalf of the Executive Officers.
  • Manage sensitive communications with discretion, ensuring confidentiality and professionalism in all interactions.

Project Coordination and Report Generation

  • Discern key insights and trends from data and generate comprehensive reports for the Management team.
  • Collect, analyze, and present relevant data from various sources to generate actionable reports for the executive team.
  • Maintain and update reporting templates, dashboards, and data systems to ensure efficiency and accuracy.
  • Support executives with ad-hoc data analysis and reporting needs as required.

Requirements:

  • A Bachelor's Degree in Business Management, Office Management, Engineering or equivalent.
  • Proven experience as an Executive Assistant or in a similar role.
  • Experience in project management and problem-solving is a plus.
  • Experience working in the real estate industry is a plus.
  • Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
  • Must be keen to details, high level of discretion and professionalism, and dependable with value for high work ethics and customer service.
  • Possesses dynamic personality, able to deal with all levels in the organization.
  • Ability to work independently and as part of a team.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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