Executive Assistant and Marketing Coordinator

Executive Assistant
Location: Cebu

Shift: 7:00 AM - 4:00 PM, Monday to Friday

Work Arrangement: Onsite

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UNLOCK YOUR POTENTIAL AT TOA GLOBAL

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

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ABOUT THE ROLE
The executive assistant is responsible for timely and accurate information for any client requirements, assisting the director with practice management and assisting with any administration tasks required to service our clients.

Key Responsibilities
1. Gather and set up of all jobs ready for accountants

1. Finalisation of all jobs within the firm

2. Set up of new clients

3. Deletion of ceased clients

4. Monthly reporting

5. Database updates

6. Saving documents

7. Companies office administration

8. Trust administration

9. Weekly and Month end reporting

10. Invoicing

11. AML officer

12. Updating statement of process

13. Producing marketing material

14. Monthly newsletter

15. Social media posts

16. Other tasks as required to assist the director

ABOUT YOU:
* At least 2-3 years of similar work experience

* Strong English communication skills: both written and verbal. - need to be able to communication via Phone and email in a clear and concise manner.

* High-level computer literacy, with the ability to quickly adapt to multiple travel and client systems.

* Proven problem-solving skills with the ability to manage issues proactively and independently.

* Confidence and professionalism in liaising with senior executives and project leaders.

* Strong organisational skills with attention to detail and the ability to manage competing priorities under pressure.

* High level of attention to detail

* Ability to work as a member of a team or independently

* MS Office Skills - Excel (Intermediate), Word, Outlook as per MS Office Skills matrix

* Strong understanding of online booking tools and systems

* Maintains good attendance and punctuality

* Able to complete set daily tasks

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What's in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our
VALUES
to cultivate and foster growth and innovation.

BE AWESOME:
Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL:
We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW:
We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG:
We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.