Executive Assistant

1 day ago

Cebu City, Central Visayas, Philippines Outsourced Chatting Solutions Inc. Full time ₱400,000 - ₱600,000 per year
  1. JOB SUMMARY

The Executive Assistant provides high-level administrative and operational support to the Founders and Operations Lead. The role ensures smooth coordination of day-to-day business activities, manages schedules and communications, and assists in implementing company initiatives. The Executive Assistant acts as a key support role in maintaining efficiency, professionalism, and organization within the executive team.

  1. DUTIES AND RESPONSIBILITIES

  2. Founder support: Manage calendars, inbox triage, meeting preparations/follow-ups, travel coordination, and personal work tasks tied to the business.

  3. Ops coordination: Keep daily priorities moving across VAs, and Managers; promptly address and unblock issues.
  4. Tracker Management: Maintain Airtable/Sheets for attendance, KPIs, bonuses (VA multi-phone plan; weekly platform winners), and end-of-month payroll inputs.
  5. Procurement & logistics: Coordinate devices, stands/cables, and office supplies; manage inventory and replacements.
  6. SOP upkeep: Keep SOPs and internal workflows up to date; circulate changes and confirm adoption.
  7. Issue desk: Run a simple intake → triage → assign → follow-up loop; chase owners until tasks are closed.
  8. Meeting Operations: Schedule standups/reviews; take concise notes; track action items to closure.
  9. Vendor & Admin: Liaise with service providers (tools, couriers, utilities), basic bills/admin, simple filings.
  10. Confidentiality: Handle sensitive and confidential information with the highest level of discretion and professionalism.

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