Remote Contract Administrator

Job Summary

Our Australian Client are seeking a highly organized and experienced Contract Administrator based in the Philippines to support U.S. Department of Defense (DoD) projects, specifically under NAVFAC (Naval Facilities Engineering Systems Command). This remote role involves managing contract documentation, ensuring compliance with federal regulations, and coordinating with U.S.-based teams on NAVFAC construction and engineering projects.

Roles and Responsibilities:

Learning NAVFAC (U.S. Naval Facilities Engineering Systems

1. Understand the Structure First:

NAVFAC construction is driven by three main documentation pillars:

1. UFGS (Unified Facilities Guide Specifications) – governs technical specs for every trade.

2. UFC (Unified Facilities Criteria) – governs design and construction standards.

3. NAVFAC Contract Documents – includes the RFP, Specs, Drawings, Contract Data Requirements List (CDRLs), and Submittal Register (ENG Form 4288).

Start by skimming:

• (Official NAVFAC standards portal)

• Learn How the Documentation Fits Into a Live Project

Pick one real project (or a sample RFP if you can access one) and follow how each document type ties together:

• RFP Part 1: Contract requirements, deliverables, QC plan, safety plan, etc.
• RFP Part 2: Project specs – links to UFGS sections.
• RFP Part 3: Drawings.
• CDRLs: Tell you exactly what to submit and when (these drive your document control).
• Submittal Register: Lists all material, test, and procedural submittals required before construction.
• 1. Study NAVFAC's Quality & Submittal Process

NAVFAC is heavy on QC and documentation discipline — mastering this is where most contractors struggle.

Learn these inside out:

• NAVFAC 3-Phase QC process (Preparatory → Initial → Follow-up)
• Daily QC Reports (ENG Form 3394)
• Deficiency Logs

• Submittal process flow (ENG 4288 submittal register → review cycles → approval tracking)

• Use Practical Training Resources

• NAVFAC Red/Yellow/Green QC Course – official USACE/NAVFAC training (many contractors send key staff to this).

• Udemy / Coursera / YouTube – search "USACE/NAVFAC Construction Submittals," "QC System NAVFAC," or "3-Phase QC System."

• Join a NAVFAC project review team (if possible) to shadow their documentation flow.

• Build Internal Templates & Checklists

Once you understand the structure, set up:

• Submittal tracking templates (Excel/Procore/Asite)
• QC 3-Phase checklists
• Document control SOP for NAVFAC projects
• RFP compliance checklist before tender

These are invaluable when working with Defence primes like Lendlease, Laing O'Rourke, or SLSCO.

1. Learn from the SourceSubscribe or check:

2. NAVFAC Design-Build RFP templates (for each region)

3. NAVFAC Spec and Criteria updates via WBDG
4. Defense Acquisition University (DAU) – free courses on contract admin and documentation compliance.
5. Have them build a NAVFAC Knowledge Base internally — sample forms, CDRL trackers, RFP parsing guides, etc

Qualifications :

Minimum

• 3–5+ years in construction contract admin/document control.
• Familiar with NAVFAC/USACE; can navigate UFGS, UFC, RFP/Specs/Drawings.
• Hands-on with CDRLs, Submittal Register (ENG 4288), Daily QC (ENG 3394), deficiency logs, review/approval cycles.
• Understands NAVFAC 3-Phase QC (Preparatory → Initial → Follow-up).
• Strong trackers/docs skills (Excel/Google Sheets; Procore/Asite/SharePoint/Smartsheet).
• Excellent written English; reliable WFH setup

Preferred

• Prior DoD/NAVFAC/USACE project experience.
• CQM-C (Contractor Quality Management) or equivalent QC training; DAU coursework a plus.
• Able to build templates/SOPs (submittals, CDRLs, QC, RFP compliance).
• Bluebeam/Adobe for markups; knowledge-base org skills.

Job Type: Full-time

Pay: From Php60,000.00 per month

Benefits:

• Work from home

Application Question(s):

• • Do have experienced working with international clients, like US or Australian companies?
• Do you have experience supporting U.S. Department of Defense (DoD) projects, specifically under NAVFAC (Naval Facilities Engineering Systems Command)?

Work Location: Remote