Records Management Assistant

1 day ago

Pasig, National Capital Region, Philippines Converge ICT Solutions, Inc. Full time ₱900,000 - ₱1,200,000 per year

Qualification

  • College Graduate of any course; Having law subjects in the curriculum is a definite advantage
  • At least two (2) years of experience as a paralegal or administrative role within a legal or corporate environment or of providing administrative support to legal departments;
  • With meticulous attention to details and able to understand and interpret simple legal documentation and records;
  • Excellent organizational and time management skills, with the ability to manage multiple tasks and meet tight deadlines;
  • Strong written and verbal communication skills;
  • Ability to handle confidential and sensitive information with integrity and discretion.; and
  • Proactive, resourceful, and able to work both independently and collaboratively with cross-functional teams.

AREAS OF RESPONSIBILITIES

  • Timely and accurately process contracts endorsed to the Legal Services Department for drafting and review, from reviewing the completeness of the request to acknowledgement of a complete request;
  • Timely review, verify and provide comments to request forms and other due diligence documents as part of the validation of the request for contract drafting and review;
  • Timely and completely endorse requests for contract drafting and review to the assigned handling lawyer for appropriate action;
  • Monitor and track the progress of the request for contract drafting and review using the Legal Contracts tracker daily and provide updates to the handling lawyers;
  • Maintain and update the legal contract database, ensuring all contracts and legal documents are properly recorded, organized, and accessible for tracking and reference;
  • Draft effective emails and correspondence to follow-up the handling lawyers and business units on pending requests;
  • Create reports, weekly or as may be requested by the lawyers, on the contract requests data, particularly, on status and what are pending;
  • Provide day-to-day assistance to company lawyers, including administrative support, document preparation, and notification of urgent legal matters; and
  • Collaborate and communicate effectively with various business units to ensure understanding of the legal processes and facilitate smooth internal workflows.

Job Type: Full-time

Application Question(s):

  • What is your expected salary?

Work Location: In person

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