Administrative and Bookkeeper Assistant

2 days ago


Work from Home, Philippines Rapid Screening Full time ₱360,000 - ₱540,000 per year

Key Responsibilities

Bookkeeping & Finance Support

  • Perform daily bookkeeping and data entry in Xero
  • Reconcile bank transactions and manage clearing accounts
  • Handle accounts payable/receivable, supplier invoices, and monthly pay runs
  • Maintain and update Xero subscription records

Client & Admin Support

  • Manage client records across Xero, XPM, Ignition, and SharePoint
  • Prepare proposals and invoices (instant, one-off, or instalment)
  • Set up client workflows using ClickUp and internal trackers
  • Coordinate and send client correspondence, including Notices of Assessment

Compliance & Regulatory Tasks

  • Monitor practice mailboxes for ATO and ASIC communications
  • Prepare ASIC forms, company statements, declarations of solvency
  • Lodge Form 484 and manage general ASIC-related filings
  • Set internal reminders and coordinate billing confirmations

General Administrative Support

  • Format emails and assist with correspondence
  • Conduct research for meetings, internal projects, and events
  • Occasionally edit images/graphics for internal use
  • Support recurring tasks and ad-hoc admin projects

What We're Looking For

  • 2+ years' experience in bookkeeping, admin, or virtual assistance (ideally with an AU accounting firm)
  • Strong working knowledge of Xero, XPM, Ignition, ClickUp, and SharePoint
  • High level of accuracy, organization, and independence
  • Excellent communication skills – both written and verbal
  • Familiarity with ATO and ASIC portals (preferred but not essential)
  • Ability to manage multiple tasks and meet deadlines with minimal supervision

Job Type: Full-time

Pay: Php30, Php45,000.00 per month

Work Location: Remote



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