Part Time Admin Bookkeeper

1 week ago

Work from Home, Philippines My Virtual Mate Full time $70,000 - $120,000 per year

Position: Office Administrator (Part-Time)

Location: Remote (Work from Home)

Schedule: Part-Time (10 AM Perth time onwards)

Role Overview

We are seeking a highly organized and detail-oriented Part-Time Office Administrator to support our day-to-day business operations. The ideal candidate will be experienced in handling administrative responsibilities, managing bookings, and maintaining accurate financial and operational records.

This role requires strong multitasking skills, proficiency with CRM and accounting software, and the ability to work independently while ensuring tasks are completed accurately and on time.

Key Responsibilities

Office Administration & Bookings

  • Manage daily office admin tasks and ensure smooth operations.
  • Organize and manage bookings, appointments, and schedules.
  • Maintain digital filing systems and business documentation.

CRM Management (Zoho)

  • Update and maintain client and business records in Zoho CRM.
  • Track communications and ensure accurate reporting within the CRM.

Accounting & Bookkeeping (Xero)

  • Send invoices and follow up on outstanding payments.
  • Perform reconciliations in Xero.
  • Maintain bookkeeping records and financial documentation.

General Administration

  • Assist with email management and correspondence.
  • Provide operational support to leadership and other teams.
  • Handle ad-hoc admin projects as required.

Required Skills & Qualifications

  • Proven experience as an Office Administrator, Admin Assistant, or similar role.
  • Strong knowledge of Zoho CRM.
  • Experience with Xero for invoicing, reconciliation, and bookkeeping.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills in English.
  • Detail-oriented with high accuracy in admin and finance tasks.
  • Ability to work independently and manage priorities effectively.

Nice to Have

  • Prior experience working with international clients.
  • Familiarity with other productivity tools (Office 365, Google Workspace).
  • Basic knowledge of project coordination.

Job Type: Part-time

Benefits:

  • Flexible schedule
  • Work from home

Work Location: Remote

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