Executive Assistant

2 weeks ago

Tarlac City, Central Luzon, Philippines CKAT ARCHITECTS + ENGINEERS Full time ₱300,000 - ₱600,000 per year

Overview:

We are seeking a highly organized and proactive Executive Assistant to support our executive team in a fast-paced architectural and construction environment. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities:

  • Provide comprehensive administrative support to executives, including calendar management, travel coordination, and meeting preparation.
  • Draft, review, and manage correspondence, reports, and presentations.
  • Coordinate communication between executives, clients, contractors, and internal teams.
  • Assist with project documentation, proposals, and contract management.
  • Maintain organized filing systems for project and company records.
  • Support budgeting, expense tracking, and procurement processes.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Manage office operations and ensure smooth day-to-day workflow.

Qualifications:

  • Bachelor's degree in Business Administration, Architecture, Construction Management, or related field preferred.
  • Minimum of 3–5 years of experience as an Executive Assistant, ideally within the architecture, engineering, or construction industry.
  • Strong proficiency in Microsoft Office Suite and project management tools.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
  • Strong organizational and multitasking abilities.
  • Familiarity with architectural drawings, construction terminology, and project workflows is an asset.

Personal Attributes:

  • Professional, polished, and detail-oriented.
  • Proactive problem solver with a can-do attitude.
  • Adaptable and able to thrive in a dynamic, deadline-driven environment.
  • Collaborative team player with strong interpersonal skills.

Job Type: Full-time

Ability to commute/relocate:

  • Tarlac City (Tarlac): Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Work Location: In person

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