WFH - Executive Assistant

1 week ago

Manila, National Capital Region, Philippines BruntWork Full time ₱144,000 - ₱540,000 per year
Overview

Join a growing childcare placement and family support company that connects families with trusted nannies and sitters. The client operates multiple related brands and is seeking an experienced Executive Assistant / Operations Coordinator to provide administrative, client, and operational support. This is an exciting opportunity to work closely with the CEO, streamline business processes, and contribute to a mission-driven organization that values reliability, care, and community.


Job Highlights

Monthly Rate: Php 45,000+

Contract: Independent Contractor

Schedule: Monday to Friday, 8:00 AM – 5:00 PM EST (1-hour unpaid break, 40 hours/week)

Work Arrangement: Work from home

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an "Independent Contractor," the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.


Responsibilities

Administrative Support

  • Manage the CEO's inbox, draft responses, and organize communications.
  • Oversee calendars: schedule client calls, nanny interviews, and internal meetings.
  • Prepare and review contracts, proposals, and client documents.

Client & Candidate Coordination

  • Assist with client onboarding and ensure families receive contracts, welcome emails, and resources.
  • Schedule nanny/sitter interviews and track candidate progress in the ATS.
  • Conduct and organize reference and background checks.

Operational Support

  • Maintain databases and keep ATS/CRM records up to date.
  • Track and assist with membership management for Little Minders.
  • Support projects and launches across House of Nannies and related brands.

Marketing & Community Support

  • Assist with social media scheduling and light content posting (Instagram, Facebook).
  • Help moderate and engage with nanny/parent community groups.
  • Coordinate uploading blog posts and email newsletters.

Special Projects & Personal Support (as needed)

  • Assist with events, campaigns, or nanny appreciation initiatives.
  • Provide occasional personal support for the CEO (e.g., travel arrangements, scheduling).

Requirements
  • 2+ years of experience as an executive assistant, operations coordinator, or similar role.
  • Strong written communication skills with a warm, approachable style.
  • Highly organized with excellent time management skills.
  • Tech-savvy; comfortable with Google Workspace, ATS/CRM systems, Stripe, Canva, and social media platforms.
  • Ability to juggle multiple priorities and anticipate needs before they arise.
  • Discreet, professional, and trustworthy — confidentiality is a must.

Independent Contractor Perks
  • With HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job

Reminder

Apply directly to the link provided; you will be redirected to BruntWork's Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.


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