Executive Assistant

20 hours ago

Manila, National Capital Region, Philippines Seamless Assist Full time ₱400,000 - ₱600,000 per year

Job Overview:
We are seeking a highly organized and proactive
Executive Assistant
to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

  • Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize reports, presentations, and correspondence.
  • Handle confidential information with a high level of professionalism.
  • Coordinate internal and external communications on behalf of the executive.
  • Organize and maintain files, documents, and records for easy retrieval.
  • Track project deadlines and ensure timely completion of tasks.
  • Assist in preparing meeting agendas, taking minutes, and following up on action items.
  • Conduct research and compile data for reports and decision-making.
  • Manage expense reports and basic bookkeeping related to executive activities.

Qualifications & Skills:

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Familiarity with project management tools (e.g., Asana, Trello) is a plus.
  • Ability to work independently and prioritize tasks effectively.
  • Discretion and confidentiality when handling sensitive information.

Preferred Tools & Knowledge:

  • Google Workspace (Docs, Sheets, Calendar)
  • Project Management Tools (Asana, Trello, ClickUp)
  • Communication Platforms (Slack, Zoom)

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