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Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Seamlessassist Full time


Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

  • Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements.

  • Prepare and organize reports, presentations, and correspondence.

  • Handle confidential information with a high level of professionalism.

  • Coordinate internal and external communications on behalf of the executive.

  • Organize and maintain files, documents, and records for easy retrieval.

  • Track project deadlines and ensure timely completion of tasks.

  • Assist in preparing meeting agendas, taking minutes, and following up on action items.

  • Conduct research and compile data for reports and decision-making.

  • Manage expense reports and basic bookkeeping related to executive activities.

Qualifications & Skills:

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

  • Excellent organizational and multitasking abilities.

  • Strong written and verbal communication skills.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.

  • Familiarity with project management tools (e.g., Asana, Trello) is a plus.

  • Ability to work independently and prioritize tasks effectively.

  • Discretion and confidentiality when handling sensitive information.

Preferred Tools & Knowledge:

  • Google Workspace (Docs, Sheets, Calendar)

  • Project Management Tools (Asana, Trello, ClickUp)

  • Communication Platforms (Slack, Zoom)