Admin & Executive Support Assistant | WFH | Day 1 HMO

Build a Global Career That Cares

Make a difference in the world of health and wellness while mastering the art of organization. Join a mission-driven global team where your administrative excellence supports impact, innovation, and care-one task at a time. Experience a fulfilling global career in the health, wellness, and fitness industry-right from home. This role lets you make your mark by supporting operations that improve lives worldwide, offering international exposure, professional growth, and the chance to leave a lasting legacy while staying rooted in your own community.

Job Description

As an Admin & Executive Support Assistant, you will provide vital support to the Operations Manager and leadership team, ensuring efficient operations and smooth collaboration across departments. Your organizational expertise and proactive mindset will help drive the success of the entire team in achieving its mission.

Job Overview

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Permanent Work From Home

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 5 years of relevant experience in administration within a dynamic, multi-stakeholder environment.
• Excellent interpersonal, communication, and time management skills.
• Strong organizational skills with attention to detail and initiative.
• Ability to prioritize and achieve outcomes independently.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office Suite.

Commitment to the organization's core values:

• Innovation - We innovate for impact.
• Excellence - We always bring our best.
• Curiosity - We are curious to learn and evolve.
• Caring - We foster connection and understanding through caring.
• Evidence-Based - We prioritize informed decision-making.

Your Daily Tasks

Document, Files, and Systems Management

• Maintain an effective file management system in MS Teams.
• Format, edit, and layout docu
• ments using MS Word, PowerPoint, and Excel.
• Create and manage templates and agendas for Board, Senior Leadership, and staff meetings.
• Maintain asset registers and professional development cost trackers.

Operations Management

• Manage travel, meetings, and events.
• Assist in finance tasks such as expense processing, purchase orders, and vendor coordination.
• Support People & Culture with onboarding/offboarding through HRIS (Employment Hero).
• Assist the Marketing team with scheduling posts and updating the website.

Service Improvement

• Collaborate with teams to meet KPIs and enhance performance.
• Ensure confidentiality, quality, and compliance with all organizational standards.
• Promote a harmonious, safe, and efficient remote working environment.

About the Client

Our client is a pioneering organization in the health and wellness industry, dedicated to helping individuals live healthier, more balanced lives. Through evidence-based practices and compassionate service, they empower communities worldwide to prioritize mental well-being, build resilience, and create meaningful change in everyday life.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra