Office Management and Admin Assistant

2 weeks ago

San Fernando, Central Luzon, Philippines J Tanglaw Group of Pawnshops, Inc. Full time ₱180,000 - ₱360,000 per year

The job holder will be responsible for the following:

  • Performing office support duties and providing administrative support to the CEO and the Board of Directors
  • Maintaining contact lists and acting as point of contact for internal and external clients
  • Overseeing monthly inventory and purchasing replenishment of office materials
  • Processing invoices and expense reporting for purchases
  • Ensuring optimal use of office equipment, supplies, and inventories
  • Monitoring of orderliness in all areas of the head office and its premises
  • Note-taking during meetings wherein the CEO is the presiding officer
  • Answering phone call and directing them to the appropriate person
  • Greeting visitors and ensuring warm welcome to guests, clients, and business partners
  • Creating, editing, and formatting documents such as letters, reports, presentations and spreadsheets
  • Creating and maintaining filing systems
  • Managing calendars, scheduling appointment and meetings, coordinating schedules, and sending meeting reminders

Skills and abilities:

  • Excellent oral and written communication skills
  • Great active listening skills
  • Strong project management and organization skills
  • Report preparation and presentation skills
  • Strong analytical and problem-solving skills
  • Ability to maintain high level of confidentiality
  • Basic computer literacy

Desirable qualifications:

A bachelor's degree in office management or any business administration courses and and at least 2 years of work experience in administrative support or a similar role.

Work schedule:

8:00 AM to 5:00 PM - Monday to Saturday

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