Operations Coordinator with Facilities Management Experience

Are you someone who notices the smallest details, thrives on structure, and takes initiative to ensure everything runs efficiently? Do you excel in a role where your organization, precision, and proactive problem-solving keep facilities running flawlessly?

We're looking for a highly organized, detail-oriented, and self-starting Operations Coordinator with experience in facilities management or services. If you enjoy building and improving systems, staying on top of logistics, and proactively resolving issues before they arise—this role is for you.

This is a remote role perfect for an autonomous professional who can hit the ground running with minimal direct supervision, leveraging our existing process manuals, training videos, and team knowledge to ensure seamless operations from day one.

What You'll Do

You'll play a critical role as the linchpin of our operations, keeping everything efficient and well-managed:

• Coordinate Service Teams: Manage rosters, onboard subcontractors, and track leave/extra hours.
• Optimize Processes: Create, refine, and improve operational plans, workflows, and site-specific checklists.
• Maintain Systems: Keep our facilities software (CleanSmarts, HubSpot, Xero) accurate and up-to-date with meticulous data accuracy.
• Oversee Admin & Logistics: Order and track equipment/supplies, set up new client sites, and manage registers (keys, uniforms, etc.).
• Support Facility Operations: Handle service requests (e.g., lift/curtain installations), manage missed bin reports, and prepare client reports (iAuditor, monthly updates).
• Facilitate Communication: Serve as the professional go-between for clients and internal teams via email, chat, and meetings to ensure seamless operations.

What We're Looking For

Must-Have Experience & Skills:

• Experience in facilities management, facilities services, or property management (required).
• A Self-Starter: You thrive with autonomy and can hit the ground running. You are resourceful and know how to find answers using provided resources (manuals, videos) and by asking the right questions.
• Detail-Obsessed: You catch what others miss—from formatting and documentation to process execution—and take pride in error-free work.
• Proactive Problem-Solver: You anticipate issues before they arise and act swiftly to resolve them.
• Master Organizer: Juggling priorities is second nature; you can multitask without losing focus, and deadlines never slip.
• Clear Communicator: You keep teams and clients aligned with clear, professional, and timely updates.
• Sense of Ownership: You don't just complete tasks; you look for ways to enhance and improve them.

Why You'll Love This Role

• Direct Impact & Autonomy: Your work ensures zero-complaint service. You'll have the freedom to troubleshoot, innovate, and own your processes.
• Remote Flexibility: Enjoy the flexibility of working from home.
• Structured Schedule: Monday–Friday, 8:00 AM–5:00 PM Sydney time (e.g., 6:00 AM–3:00 PM Philippines time).
• Generous Time Off: 20 days of paid leave per year + 10 days sick/carer's leave + paid Australian public holidays.
• Competitive Salary: A package significantly above market standards, reflecting your expertise and impact.
• Collaborative Culture: Join a supportive, detail-focused team passionate about zero-chaos delivery.

Working Hours:

• Monday to Friday, 8:00 AM to 5:00 PM, Sydney time.
• Follows the Australian public holiday schedule.

Working Conditions:

• This is a remote position requiring you to use your own equipment.
• You must be able to reliably work according to the Australian (Sydney) timezone (6am to 3pm Phil Time).

How to Apply:

If this sounds like the perfect role for you, send us your application today Successful applicants will be contacted to take a short assessment and schedule an online interview.

About Us:

At Landon Group, we're redefining industry standards through teamwork, accountability, and proactive thinking. As a leading Facilities Management and Services Provider based in Sydney, Australia, we specialize in a wide range of services, including facilities management, industrial and commercial cleaning, gardening maintenance, and general maintenance solutions. Serving clients across New South Wales, Victoria, Queensland and Western Australia, our team is driven by a commitment to deliver outstanding service and innovative solutions.

Join us, and you'll work alongside supportive leaders, enjoy a competitive salary, and make a tangible impact on our operations and growth. We don't just do things differently—we do them exceptionally.

Think you're the perfect fit? Apply now and be the backbone of our seamless operations

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Work from home

Application Question(s):

• The pay range for this role is Php 30,000 to Php 40,000 per month. Could you please share your exact expected monthly salary?
• When would you be available to start this position if selected?

Experience:

• Facilities Management/Services: 2 years (Required)

Work Location: Remote