Executive Assistant

6 days ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱1,200,000 - ₱2,400,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-no

Key Responsibilities:

  • Manage and coordinate complex calendars, meetings, appointments, and travel across multiple platforms (Outlook, iPhone, iPad).
  • Draft, manage, and organize email correspondence, letters, follow-ups, and assist with newsletter copywriting.
  • Prepare documents, consolidate digital files, organize Dropbox, and maintain efficient file retrieval systems for company and personal records.
  • Attend virtual meetings, summarize key points, and file notes for easy access.
  • Assist with expense reports, spreadsheet setup, and data consolidation.
  • Support creation of marketing collateral, PowerPoint layouts, and content summaries.
  • Maintain records of insurance policies, manage reminders, accountability check-ins, and assist with event or travel coordination.
  • Recommend and implement tools for note-taking, task tracking, and information management (e.g., Evernote, Notion).
  • Organize and draft business plans, summaries, and research materials for ongoing business initiatives.

Qualifications:

  • Prior experience supporting C-level executives in a fast-paced, professional environment.
  • Proficient with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams), Dropbox, HubSpot CRM, Zoom, WhatsApp, and Apple devices (Mac, iPhone, iPad).
  • Excellent communication, writing, and organizational skills.
  • Comfortable with technology and eager to learn or improve systems, especially in file management and data organization.
  • Patient, detail-oriented, and able to maintain confidentiality.
  • Proactive, self-managing, and able to anticipate needs and create order from complexity.
  • Experience in admin support, executive assistance, project management, file management, calendar management, email management, graphic design, and operations management is a plus.
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

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