Virtual Executive Assistant

4 days ago

Cebu City, Central Visayas, Philippines VA PLATINUM PTY LTD INC. Full time ₱40,000 - ₱60,000 per year

Are you the go-to person for keeping schedules on track?

Do you take pride in making travel plans seamless and stress-free?

Want to be the backbone of a busy, growing team?

You're gonna love this
About the Client

It's a professional accounting practice based in South Australia. The firm consists of a team of five members and manages multiple entities, providing accounting and related services to its clients.

About the Role

A full-time Virtual Executive Assistant position supporting our client, the founder, and the company, a growing accounting practice in South Australia. The role involves providing comprehensive administrative support to help manage daily operations efficiently while maintaining high levels of organisation and professionalism.

Ideal Candidate (Must Have Requirements)
  • Degree qualified with a customer service background
  • Minimum 2 years of relevant experience
  • Excellent written and verbal communication skills in English
  • Strong organisational and time management skills
  • Proficiency in Microsoft Office Suite (particularly Outlook, Excel)
  • Experience with practice management software (Carbon)
  • Ability to work independently and proactively
  • Detail-oriented with strong problem-solving abilities
  • Employee work setup will be dependent on the client's discretion
Tasks and Responsibilities
Email and Calendar Management
  • Monitor and manage email communications through the Carbon system
  • Handle calendar management and scheduling
  • Coordinate internal and external meetings
  • Organise and maintain an efficient calendar system
Travel Coordination
  • Arrange regular travel to the Barossa Valley (every 4-6 weeks)
  • Book flights and accommodation for quarterly Melbourne trips
  • Coordinate travel arrangements for team members, including staff based in Ballarat who travel to the Riverland
  • Manage all aspects of travel logistics, including accommodation bookings and conference registrations
Digital Content Management
  • Assist with website updates and maintenance
  • Support social media presence
  • Create and distribute newsletters
  • Manage online content and communications
Administrative Support
  • Basic accounting task support (document organisation, uploading to Xero/HubDoc)
  • General administrative duties
  • Support team of five staff members
  • Coordinate with internal team members
Document Management
  • Maintain organised digital filing systems in OneDrive
  • Ensure proper documentation of processes and procedures
  • Handle sensitive business information with strict confidentiality
Industry-leading benefits
  • HMO w/ Dental Coverage + Dependents
  • 2-week paid Holiday Break. Enjoy the season without worrying about your work.
  • Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.
  • Take advantage of working the dayshift schedule Wake up to the sunrise and wind down as the sun sets.
We have a virtual recruitment process. What you need:
  • Stable Internet Connection (at least 10 Mbps)
  • Laptop or PC w/ Webcam

--

About VA Platinum

VA Platinum is a leading, fast-growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high-performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

Other Career Opportunities
  • General Admin VAs
  • Digital Marketing Specialists
  • AU Accountants/Bookkeepers
  • Financial Planning VAs
  • Mortgage Broking VAs
  • Mortgage Parabrokers (anywhere in the PH)
  • Paraplanners
  • Executive Assistants
  • Operations Manager - Client Facing

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