CRM Assistant

1 week ago

Work from Home, Philippines nightowl consulting Full time ₱900,000 - ₱1,200,000 per year
Description

We are looking for a Data Analyst / CRM Assistant who is detail-oriented, technically skilled, and highly proficient in Excel and CRM platforms. This role is key in supporting marketing, operations, and sales teams by maintaining clean, actionable data and ensuring CRM tools are optimized for performance.

The ideal candidate will be comfortable working with large datasets, skilled in complex Excel functions, and familiar with CRM systems such as Insellerate, Salesforce, Go High Level, HubSpot, Follow Up Boss, or Purple

Dot.

Key Responsibilities

Data Management & Analysis

  • Clean, organize, and maintain large data sets to ensure consistency and accuracy across platforms.
  • Use advanced Excel functions to analyze and format data for reporting and imports.
  • Identify data trends, errors, and gaps, and work proactively to resolve issues.
  • Generate weekly/monthly reports and dashboards to support sales, marketing, and operations teams.

CRM Administration & Support

  • Work within Insellerate or similar CRM systems to update records, manage workflows, and ensure campaign accuracy.
  • Assist with importing and exporting data, list segmentation, and tag management across CRM tools.
  • Support automation logic and campaign setup in tools like Go High Level, HubSpot, Salesforce, or

    Follow Up Boss.
  • Troubleshoot CRM issues and ensure CRM data aligns with compliance and business needs.

Cross-Functional Collaboration

  • Collaborate with marketing, operations, and sales teams to meet data needs and support campaign execution.
  • Ensure data integrity and alignment between CRM, email marketing platforms, and analytics tools.
Skills, Knowledge and Expertise
  • Experience: 2+ years in a data-focused or CRM support role; experience in mortgage, real estate, or

    finance industries a plus.

Technical Skills:

  • Must be familiar with excel terms and formulas (VLOOKUP, CONCAT, IFERROR, INDEX, MATCH, COUNTIF, AND, OR, SUBSTITUTE, IF)
  • Familiarity with Insellerate, Hubspot, Go High Level, Salesforce, Jungo, Big Purple Dot, Follow Up Boss or similar CRMS
  • Capable of organizing, refining, and analyzing data to support informed decision-making.
  • Understanding of CRM segmentation, workflows, tags, and data integrity practices.
  • Strong attention to detail, analytical thinking, and a solutions-driven mindset.
  • Comfortable working independently in a fast-paced, data-heavy environment.
Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided
About NightOwl Consulting

  • CRM Specialist

    2 days ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 - ₱840,000 per year

    We are seeking a Recruitment Operations and CRM Specialist to support recruiters by managing our CRM platform, optimizing workflows, and delivering actionable insights. This role blends data management, reporting, and user support to ensure smooth recruiting operations.Must Have's2–4 years of CRM administration experienceFamiliarity with...

  • Virtual Assistant – CRM, Data, and Prospecting Support

    2 days ago

    Work from Home, Philippines VA Desk Full time ₱360,000 - ₱420,000 per year

    Location: Remote (Work from Home)Schedule: Night Shift (aligned with North American business hours)Salary Range: ₱30,000 – ₱35,000 PHP per monthOverview:We are seeking a detail-oriented and tech-savvy Virtual Assistant to provide comprehensive support in prospecting research, CRM management, and data organization for a commercial real estate business....

  • CRM Administrator – Recruiting Systems

    2 days ago

    Work from Home, Philippines OVA Virtual Full time ₱420,000 - ₱780,000 per year

    We are looking for a CRM Administrator to manage, customize, and optimize our recruiting CRM platform. This role ensures data accuracy, supports recruiter productivity, and develops automations and reports to improve business insights. The ideal candidate is detail-oriented, technically savvy, and motivated to help recruiters and leadership succeed.Must...

  • CRM and Automation Specialist – Recruitment Operations

    2 days ago

    Work from Home, Philippines OVA Virtual Full time ₱600,000 - ₱780,000 per year

    We are hiring a CRM and Automation Specialist to enhance recruitment workflows, improve data quality, and integrate CRM with other platforms. This role combines system administration with automation building and user training.Must Have's2–4 years of CRM admin experienceFamiliarity with automation workflows and integrationsStrong communication and...

  • CRM Data and Reporting Analyst – Staffing Support

    2 weeks ago

    Work from Home, Philippines OVA Virtual Full time ₱780,000 per year

    We are looking for a CRM Data and Reporting Analyst – Staffing Support to manage, customize, and optimize our recruiting CRM platform. This role ensures data accuracy, supports recruiter productivity, and develops automations and reports to improve business insights. The ideal candidate is detail-oriented, technically savvy, and motivated to help...

  • Marketing Assistant

    1 week ago

    Work from Home, Philippines Team Outsource Full time ₱600,000 - ₱720,000 per year

    Job Title:Marketing Assistant (US-based experience)Job Summary:Team Outsource, a staffing agency, is hiring a full-time Marketing Assistant to directly support the marketing team of a US construction company. We are looking for a highly organized, proactive professional who can handle marketing responsibilities with minimal supervision.Key...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines NextPoint IO Full time ₱600,000 - ₱1,200,000 per year

    We are seeking a proactive, detail-oriented Executive Assistant & Content Coordinator to support a fast-paced, growing business. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational skills, an ability to manage multiple priorities, and an empathetic communication style. This role will involve managing key...

  • Marketing Assistant

    6 days ago

    Work from Home, Philippines Team Outsource Full time ₱720,000 per year

    Job Title: Marketing Assistant (LinkedIn Marketing & Email Marketing)Company: Team Outsource (on behalf of a U.S.-based General Contracting & Renovation Company)Type: Full-Time | RemoteTeam Outsource is hiring a Marketing Assistant for one of our U.S.-based clients — a growing general contractor specializing in multifamily, hospitality, and assisted living...

  • URGENT: Construction Administrative Assistant

    7 days ago

    Work from Home, Philippines Workstaff360 Full time $24,000 - $48,000 per year

    DescriptionReview bid invitations and organize relevant documentation for submission.Track and manage incoming bid requests through CRM or shared platforms.Assist in preparing proposals, quotes, and other bid-related documents.Maintain a schedule of bid deadlines and ensure timely follow-ups.Support the estimating team with administrative and research tasks...

  • Executive Assistant

    7 days ago

    Work from Home, Philippines My Virtual Mate Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive Assistant (with Medical Terminology Expertise)Location: RemoteType: Full-TimeSchedule: Monday to Friday – 10 AM to 6 PM Perth TimeRole OverviewWe are seeking a highly organized and proactive Executive Assistant with a strong background in medical administration and terminology to support the Director.Key ResponsibilitiesManage the...