HR & Admin Supervisor

1 week ago

Quezon City, National Capital Region, Philippines Scottland Food Group Corporation Full time ₱900,000 - ₱1,200,000 per year

Job description:

Duties & Responsibilities

Recruitment & Onboarding

  • Coordinate job postings, screening, interviews, and hiring processes
  • Organize and conduct onboarding and orientation programs for new hires

Employee Relations

  • Address employee concerns and resolve conflicts in a professional manner
  • Foster a positive working environment and support employee engagement activities

Performance Management

  • Assist in implementing performance appraisal systems
  • Support managers in setting KPIs and performance improvement plans

Payroll & Benefits Administration

  • Ensure timely and accurate payroll processing
  • Manage employee benefits programs (e.g., insurance, leave, etc.)

Compliance & Policy Implementation

  • Ensure compliance with labor laws and company policies
  • Update HR policies and procedures as needed

Training & Development

  • Identify training needs and coordinate relevant programs.
  • Maintain training records and track employee development

HR Records Management

  • Maintain and update employee records (contracts, evaluations, etc.).
  • Handle confidential information with discretion

Administrative Duties:

Office Management

  • Supervise day-to-day office operations
  • Oversee maintenance of office facilities, supplies, and equipment

Vendor and Service Coordination

  • Liaise with suppliers and service providers (cleaning, security, IT, etc.)
  • Ensure timely delivery of services and resolve any issues

Document Control

  • Ensure proper filing and documentation of administrative records
  • Handle internal and external correspondence

Meeting & Event Support

  • Arrange logistics for meetings, workshops, and company events
  • Prepare meeting agendas and take minutes if required

Travel & Logistics

  • Coordinate travel arrangements and accommodation for staff
  • Handle visa applications, bookings, and reimbursements

Asset & Inventory Management

  • Maintain records of company assets.
  • Monitor and replenish office inventory and supplies.

Qualifications:

  • Bachelor's degree in human resources management, Business Administration, Psychology, or a related field
  • 3–5 years of progressive experience in HR and administrative functions.
  • At least 1–2 years in a supervisory or leadership role.
  • Experience in handling employee relations, payroll, recruitment, and office administration.

Skills & Competencies: Human Resources Skills:

  • Solid understanding of labor laws and HR best practices.

Administrative Skills:

  • Office management and procurement experience.
  • Ability to handle logistics, travel coordination, and vendor relationships.

Leadership & Communication:

  • Strong interpersonal and communication skills.
  • Ability to lead a team, delegate tasks, and manage performance.
  • Conflict resolution and problem-solving abilities.

Organizational & Technical:

  • Excellent organizational, time management, and multitasking skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • High attention to detail and confidentiality.
  • Experience with HRIS (Human Resource Information Systems).
  • Knowledge of recruitment strategies, performance management, and benefits administration.

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