Executive Assistant to the CEO

1 hour ago

Paranaque City, Calabarzon, Philippines Educar Shared Services Inc Full time ₱2,440,000 - ₱3,120,000 per year

Executive Assistant – Job Description

The Executive Assistant (EA) provides high-level administrative support to executives by handling a wide range of operational, organizational, and communication tasks. This role requires exceptional judgment, confidentiality, and the ability to anticipate needs in a fast-paced environment. The EA serves as a key partner to leadership, ensuring strategic priorities are executed smoothly.

Key Responsibilities

Administrative & Executive Support

  • Manage complex calendars, appointments, and travel arrangements for executives.
  • Prioritize and coordinate competing demands, ensuring efficient time management.
  • Prepare, edit, and format documents, presentations, reports, and correspondence.
  • Track action items, follow up on deadlines, and maintain organized filing systems.
  • Handle sensitive information with discretion and maintain confidentiality at all times.

Communication & Coordination

  • Serve as the primary point of contact between executives
  • Draft emails, memos, and other communications on behalf of executives.
  • Screen and prioritize incoming messages, requests, and inquiries.
  • Coordinate cross-departmental communication to support executive initiatives.

Meeting & Event Management

  • Schedule and organize meetings, conference calls, and off-site events.
  • Prepare agendas, briefings, and supporting materials.
  • Record and distribute meeting minutes and follow up on action items.

Project & Operations Support

  • Assist with planning and executing special projects and strategic initiatives.
  • Conduct research, compile data, and prepare summaries for executive decision-making.
  • Support budget tracking, expense reports, and vendor management.

Qualifications

Required

  • Bachelor's degree in business administration or related field.
  • Experience as an Executive Assistant or Administrative Role is an advantage.
  • Exceptional organizational, communication, and time-management skills.
  • Strong proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace, project management software).
  • Ability to work independently, multitask, and adapt to shifting priorities.
  • High level of discretion and professionalism.

Preferred

  • Experience supporting C-suite executives.
  • Ability to analyze data and support decision-making.
  • Experience as an Executive Assistant or Administrative Role

Key Competencies

  • Proactive problem-solving
  • Attention to detail
  • Emotional intelligence
  • Confidentiality and discretion
  • Adaptability and resilience
  • Strong interpersonal communication

Work Environment & Schedule

  • Full-time, onsite at Parañaque City.

Job Type: Full-time

Pay: Php20, Php26,000.00 per month

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Required)

Language:

  • English (Preferred)

Work Location: In person

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