Document Controller Assistant

2 weeks ago

Tagaytay, Calabarzon, Philippines SMDC Full time ₱400,000 - ₱600,000 per year

SM Development Corporation
is one of the leading names in Philippine real estate, delivering high-quality, well-planned developments nationwide. Committed to building a nation of homeowners, we seek top-caliber talent ready to make an impact.

JOB SUMMARY

Managing, organizing, and maintaining all documentation. Will ensure that the correct versions of drawings, specifications, reports, and other technical documents are issued, tracked, and accessible to all stakeholders. Will also provide general technical / administrative assistance to the department, bridging coordination among design, operations, procurement, and other teams.

DUTIES AND RESPONSIBILITIES

  • Receive, log, and distribute all incoming and outgoing project documents (drawings, specifications, RFIs, transmittals, contracts, etc.)
  • Maintain an up-to-date register of all project documents (hard and soft copies)
  • Ensure documents are filed systematically and easily retrievable (by project, discipline, or package)
  • Control document numbering, versioning, and revisions according to company standard
  • Check that submitted documents comply with the required formats and standards
  • Ensure only current and approved versions are in circulation on site
  • Distribute approved drawings and documents to relevant teams (site engineers, subcontractors, consultants)
  • Communicate changes, updates, and revisions promptly to all concerned parties
  • Prepare regular status reports on document submissions and approvals
  • Track outstanding submittals, RFIs, and approvals to avoid delays
  • Support project managers in compiling handover documentation and as-builts
  • Compile and organize all project documentation for turnover to the client at project completion
  • Maintain confidentiality and data security of sensitive information
  • Archive closed-out project documents for future reference
  • Operate and maintain Electronic Document Management Systems
  • Support the Project Manager in compiling and preparing project reports.
  • Performs other duties that may be assigned from time to time.

JOB QUALIFICATIONS AND SKILLS REQUIRED

  • Bachelor's Degree in any four-year Business-related course
  • Preferably with 1 to 2 years work experience related to Administrative and Document Management. Fresh graduates may also be considered.
  • Proficient with MS Word, Excel, and PowerPoint applications.
  • Work experience in Real Estate Company is an advantage.
  • With good communication (written, verbal and presentation) and interpersonal skills.
  • Organized, hardworking, team oriented, and can work under minimum supervision.

AMENABLE TO WORK IN TAGAYTAY

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