Administrative Coordinator

Position Type:
Full Time

Location:
Philippines (Remote)

Schedule:
Monday to Friday 9am - 5pm CST

About The Company
Our client is a Texas-based company offering the most effective, maintenance-free gutter system on the market. They provide homeowners with a superior yet cost-conscious alternative to traditional gutter solutions—an innovative product backed by a recognized brand. Their goal is to demonstrate the benefits of a self-cleaning gutter system that adds long-term value to homes. By combining performance, durability, and affordability, they help homeowners protect their investment without overpaying.

About The Role
As an
Administrative Coordinator
, you will support daily operations by managing CRM tasks, drafting quotes and contracts, coordinating with installers, and assisting with marketing and project workflows. This role requires a tech-savvy, proactive individual with strong communication skills and a willingness to learn and adapt in a fast-paced environment.

Responsibilities

• Manages and maintains CRM system (Go High Level), ensuring accurate and up-to-date client information
• Provide administrative support by offloading day-to-day tasks to streamline operations
• Assist with marketing initiatives, including campaign coordination and content scheduling
• Draft and prepare quotes, proposals, and contracts for clients
• Support light project management tasks, ensuring timelines and deliverables are met
• Communicate effectively with installers to coordinate schedules and resolve issues
• Manage email communications and monitor/respond to social media inquiries
• Collaborate with internal teams to support business development and customer service efforts

Competencies And Qualifications
Professional Experience & Background

• 3–5 years of experience in marketing administration, virtual assistance, admin coordination, administrative assistance, or similar roles
• Preferably with experience as an admin/technology script writer and a strong technical foundation
• Experience in the construction industry is a plus

Administrative & Organizational Skills

• Strong administrative efficiency with excellent organizational skills
• Able to organize content by city and subject using logical thinking and a systematic approach
• Experienced in organizing third-party content, including articles from external writers
• Skilled in drafting quotes and contracts and following through on project tasks
• Capable of working independently with minimal supervision
• Demonstrated assertiveness and leadership qualities

Technical Skills & Automation

• Proficient in using Zapier to integrate multiple business applications and automate data flows
• Expertise in Google Apps Script for custom automation and workflow solutions
• Proficient in Go High Level for CRM and marketing automation management

Marketing & Communication

• Able to support marketing initiatives and manage email and social media platforms
• Effective in communicating and coordinating with installers, clients, and internal teams

What We Offer

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Lead (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs

Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.