Accounting Associate

Position Summary:

The Accounting Staff is responsible for accurate financial recording, reconciliation, check preparation, and disbursement processing using the Bizbox Hospital Information System. The role supports daily finance operations and ensures compliance with hospital standards and audit requirements.

DUTIES & RESPONSIBILITIES1. Bizbox Financial Recording

• Encode and validate daily financial transactions in Bizbox (collections, adjustments, PF, patient accounts).
• Generate Bizbox reports such as Daily Collection Summary, AR Aging, and Revenue Reports.
• Coordinate with IT/Bizbox support for system issues and discrepancies.

2. Check Preparation & Disbursement

• Prepare check vouchers, disbursement entries, and ensure documentation completeness (PO, DR, SI, JO, approvals).
• Prepare checks for suppliers, reimbursements, payroll-related payments, and statutory dues.
• Maintain accurate check register and assist in check release and acknowledgment.
• Safekeep checkbooks and ensure compliance with internal control procedures.

3. Accounts Payable Management

• Review and match invoices with purchase orders and delivery receipts.
• Maintain updated AP ledger and monitor due dates for timely payment.
• Coordinate with Purchasing and Supply Chain for discrepancies.

4. Reconciliation & Reporting

• Reconcile daily collections with Bizbox reports and cashier logs.
• Prepare monthly bank reconciliation.
• Maintain AP, AR, revolving fund, and other accounting schedules.
• Assist in month-end closing activities and audit requirements.

5. Compliance & Documentation

• Ensure proper filing and safekeeping of checks, vouchers, bank slips, invoices, and financial documents.
• Support internal/external audits and regulatory requirements (BIR, DOH, PhilHealth).

6. Coordination

• Work with Billing, Cashier, Purchasing, Pharmacy, Nursing, and other departments for transaction validation.
• Assist in correcting financial data errors and updating Bizbox entries.

7. Other Tasks

• Assist in physical inventory counts.
• Perform clerical and administrative finance tasks.
• Other related tasks as assigned by the Accounting Manager.

DUTIES & RESPONSIBILITIES1. Bizbox Financial Recording

• Encode and validate daily financial transactions in Bizbox (collections, adjustments, PF, patient accounts).
• Generate Bizbox reports such as Daily Collection Summary, AR Aging, and Revenue Reports.
• Coordinate with IT/Bizbox support for system issues and discrepancies.

2. Check Preparation & Disbursement

• Prepare check vouchers, disbursement entries, and ensure documentation completeness (PO, DR, SI, JO, approvals).
• Prepare checks for suppliers, reimbursements, payroll-related payments, and statutory dues.
• Maintain accurate check register and assist in check release and acknowledgment.
• Safekeep checkbooks and ensure compliance with internal control procedures.

3. Accounts Payable Management

• Review and match invoices with purchase orders and delivery receipts.
• Maintain updated AP ledger and monitor due dates for timely payment.
• Coordinate with Purchasing and Supply Chain for discrepancies.

4. Reconciliation & Reporting

• Reconcile daily collections with Bizbox reports and cashier logs.
• Prepare monthly bank reconciliation.
• Maintain AP, AR, revolving fund, and other accounting schedules.
• Assist in month-end closing activities and audit requirements.

5. Compliance & Documentation

• Ensure proper filing and safekeeping of checks, vouchers, bank slips, invoices, and financial documents.
• Support internal/external audits and regulatory requirements (BIR, DOH, PhilHealth).

6. Coordination

• Work with Billing, Cashier, Purchasing, Pharmacy, Nursing, and other departments for transaction validation.
• Assist in correcting financial data errors and updating Bizbox entries.

7. Other Tasks

• Assist in physical inventory counts.
• Perform clerical and administrative finance tasks.
• Other related tasks as assigned by the Accounting Supervisor or Finance Manager.

QUALIFICATIONS

• Graduate of any of the following courses:
• BS Financial Management
• BS Accountancy
• BS Accounting Management
• BS Business Mathematics / Business Math
• With background or experience in accounting, bookkeeping, or hospital finance operations (advantage but not required).
• Familiar with Bizbox or any accounting/HIS system (advantage).
• Strong analytical skills, attention to detail, and ability to handle confidential financial information.
• Proficient in MS Excel and basic accounting tools.
• Can work under pressure and meet strict deadlines.

Job Types: Full-time, Fresh graduate

Pay: Php14, Php15,500.00 per month

Benefits:

• Employee discount
• Opportunities for promotion

Work Location: In person