Executive Assistant to the CEO

3 days ago


Meycauayan, Central Luzon, Philippines SINIAN INT'L CORPORATION Full time ₱3,000,000 - ₱6,000,000 per year

Job Description  : Reporting directly to the  CEO, the Executive Assistant provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies on all matters.The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

General Administrative Support

  • Scheduling internal and external meetings
  • Travel and hotel bookings
  • Liquidations and reimbursement of CEO
  • Calendar management
  • Office supplies monitoring and requisition
  • Company e-mail management
  • Preparation of memorandum, secretary's certificate, affidavits, outgoing communications, authorization letters, etc.

Company Service Vehicle Management

  • Service vehicle assignments
  • Process insurance renewals and claims
  • Process LTO registration application and renewals
  • RFID toll expense monitoring and fund replenishment
  • GPS route monitoring and GPS billing payment
  • Violation payments
  • Billing preparation for leased units
  • Incident report preparation
  • Database management

Asset Management

  • Government permit applications and renewals
  • Liaise with security agencies
  • Incident report preparation
  • Liaise with owners of rented properties
  • Facilities management

Personal Protective Equipment

  • Inventory and requisition
  • Billing preparation for PPEs issued to sub-contractors

Others

  • Liaise with company lawyer
  • Streamlining office processes
  • Other special tasks assigned from time to time
  • Can Speak or translate Chinese langue


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