Drafting Admin Officer

Company Description

DBC Philippines is the shared services company of Deep Blue Company (DBC) - an innovative Australian scale-up reimagining the experience in the 'sale to settlement' for residential property buyers, sellers and real estate agents across Australia. Our group of brands includes , First Class Legal and bytherules - three leading Property Law firms.

We have newly created roles delivering support to our customers through the legal process of contract, document and title exchange within our business.

is Australia's leading conveyancing-only law firm with offices across Australia and 5-day customer support. is leading the future of conveyancing with digital solutions to make it easier than ever to buy and sell property. Our lawyers, clerks and paralegals on the ground in Australia are supported by a team of dedicated sales, service and legal support professionals in our Manila office.

Job Description

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are looking for a Drafting Admin Officer to join our Legal Delivery Team. This role involves providing essential service and support by preparing necessary documents and generating contract drafts. The primary goal is to maintain the company's records, create all relevant documentation, and manage clients' expectations by adhering to standard procedures. Additionally, the officer will proactively communicate any issues or concerns that require immediate attention to the appropriate team members.

Duties include:

• Data entry and drafting the contract according to our standard procedure
• Identifying and ordering searches required for client's property depending on type of property and sale and its location
• Creating rapport and building trust with the clients during all stages of communications
• Gathering personal and confidential information from Australian clients and encoding it appropriately in the system
• Communicating and updating relevant parties within internal team with the progress of the contract draft
• Creating and/or updating records with new files and information
• Hitting goals and completing tasks daily to meet the minimum performance requirement
• Providing accurate service fees and charges to our clients and create invoice for disbursements
• Ensure compliance with the procedures
• Perform other tasks assigned by Management

Qualifications

You pride yourself on delivering great customer experiences and thrive in an environment where you can actively solve complex problems for customers. You're able to break down competing priorities autonomously to ensure you deliver to fixed deadlines. Being highly organised your team know you can be depended on and are always reliable.

With a completed Bachelor's degree you will have:

• Experience working with legal concepts, definitions and documentation preferred
• Experience delivering exceptional customer service
• 1-2 years direct customer contact (written and phone based) experience working with Aust / NZ, US or UK customers
• Ability to anticipate needs of team members and clients, and self initiative to meet those needs
• Strong written and verbal skills for regular communications to various stakeholders, including team members and clients
• Critical thinking skills and a proactive approach to problem solving
• Efficient – able to handle multiple demands while remaining flexible and adaptable to change
• Ability to act on strategies for solving problems and meeting objectives before being asked to do so
• Exceptional attention to detail
• Perseverance and commitment
• Ability to work alone as well as part of a high performing team
• Commercial awareness and desire to keep abreast of developments
• Integrity, ethical and moral behaviour regarding client confidences and information, company confidentiality, and overall team interactions
• Expertise in Microsoft 365 applications

WORKING LOCATION AND REQUIREMENTS

This role works mostly in a WORK-FROM-HOME SETUP and to be considered for this opportunity you must be able to demonstrate your home working environment is as follows:

• conducive home office (free from noise and distraction)
• main internet: wired internet of at least 50mbps
• reliable back up internet: at least 10mbps speed

Additional Information

If our Drafting Admin Officer role sounds like an opportunity you'd excel in, please apply now and take the next step in your career within a successful business that values you, your wellbeing, and success.

As an equal opportunity employer, DBC embraces inclusion and diversity in our teams through fair community representation of gender, age, culture, thought and work arrangement.