Admin, Facilities

4 days ago

Makati City, National Capital Region, Philippines People First Labor Service Cooperative Full time ₱900,000 - ₱1,200,000 per year
  • Source suppliers and service providers.
  • Ensure comparative evaluation with at least three (3) vendors.
  • Conduct due diligence on suppliers.
  • Prepare Spend and Justification Papers and route for approvals.
  • Draft contracts for submission to the Legal Officer and facilitate routing for signature.
  • Prepare purchase orders (POs) and route for approvals.
  • Act as liaison between vendors and outsourcing unit to ensure proper coordination, validation, and compliance.
  • Monitor contract periods, conduct annual vendor evaluations in coordination with the outsourcing units, and manage renewals or terminations for vendors.
  • Maintain and update the database of accredited vendors in coordination with outsourcing units and Group Procurement
  • Submit procurement-related reports to Group Procurement and for ESG compliance.
  • Attend bi-weekly procurement meetings.
  • Prepare and compile documentary requirements for internal and external audits, and submit to the Admin Head for review and approval.


  • • Coordinate with contractors, vendors, and service providers for repairs and facility related services.

  • Track and manage maintenance requests and work orders.

  • Monitor and document the condition of office facilities and equipment.

  • Physical inventory / tagging – making sure items exist and are properly labeled.

  • Condition assessment – checking if items are working, damaged, or obsolete.

  • Maintenance & repair tracking – scheduling and logging service work.

  • Location & user assignment – knowing where equipment is and who's using it.

  • Disposal coordination – managing physical disposal and coordinating with vendors.

  • Schedule and monitor Preventive Maintenance Services (PMS) for company-issued vehicles.

  • Assist in compliance with safety regulations, inspections, and preventive maintenance planning.

  • Handle all facility-related correspondence and documentation.

  • Handle incoming and outgoing communications, including screening phone calls and assisting visitors.

  • Prepare correspondence, reports, presentations, and other required documents.

  • Coordinate and schedule meetings, appointments, and travel arrangements (e.g., booking company vehicles, hotels, and restaurants).

  • Organize and manage office records and documentation.

  • Provide general administrative support including filing, copying, binding, and scanning.

  • Maintain and manage office supplies and equipment inventory, including tracking stock levels and handling replenishment requests.

  • Process payments for vendors and service providers, ensuring accuracy and timeliness.

Coordinate with outsourcing heads for validation prior processing payment

  • Monitor DTR/timekeeping of utility staff and messengers, and endorse to Admin Officer or Head Admin Head for approval.

  • Handle the renewal of insurance and OR/CR for company-issued cars.

  • Anticipate needs and provide proactive support to ensure smooth day-to-day operations and positive experiences for staff and visitors.

  • Assist HR in coordinating logistics for internal events and employee engagement programs (e.g., training, seminars, board meetings, company parties, outings).

Job Type: Full-time

Work Location: In person

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