Admin, Facilities

2 weeks ago

Makati City, National Capital Region, Philippines People First Labor Service Cooperative Full time ₱900,000 - ₱1,200,000 per year
  • Source suppliers and service providers.
  • Ensure comparative evaluation with at least three (3) vendors.
  • Conduct due diligence on suppliers.
  • Prepare Spend and Justification Papers and route for approvals.
  • Draft contracts for submission to the Legal Officer and facilitate routing for signature.
  • Prepare purchase orders (POs) and route for approvals.
  • Act as liaison between vendors and outsourcing unit to ensure proper coordination, validation, and compliance.
  • Monitor contract periods, conduct annual vendor evaluations in coordination with the outsourcing units, and manage renewals or terminations for vendors.
  • Maintain and update the database of accredited vendors in coordination with outsourcing units and Group Procurement
  • Submit procurement-related reports to Group Procurement and for ESG compliance.
  • Attend bi-weekly procurement meetings.
  • Prepare and compile documentary requirements for internal and external audits, and submit to the Admin Head for review and approval.


  • • Coordinate with contractors, vendors, and service providers for repairs and facility related services.

  • Track and manage maintenance requests and work orders.

  • Monitor and document the condition of office facilities and equipment.

  • Physical inventory / tagging – making sure items exist and are properly labeled.

  • Condition assessment – checking if items are working, damaged, or obsolete.

  • Maintenance & repair tracking – scheduling and logging service work.

  • Location & user assignment – knowing where equipment is and who's using it.

  • Disposal coordination – managing physical disposal and coordinating with vendors.

  • Schedule and monitor Preventive Maintenance Services (PMS) for company-issued vehicles.

  • Assist in compliance with safety regulations, inspections, and preventive maintenance planning.

  • Handle all facility-related correspondence and documentation.

  • Handle incoming and outgoing communications, including screening phone calls and assisting visitors.

  • Prepare correspondence, reports, presentations, and other required documents.

  • Coordinate and schedule meetings, appointments, and travel arrangements (e.g., booking company vehicles, hotels, and restaurants).

  • Organize and manage office records and documentation.

  • Provide general administrative support including filing, copying, binding, and scanning.

  • Maintain and manage office supplies and equipment inventory, including tracking stock levels and handling replenishment requests.

  • Process payments for vendors and service providers, ensuring accuracy and timeliness.

Coordinate with outsourcing heads for validation prior processing payment

  • Monitor DTR/timekeeping of utility staff and messengers, and endorse to Admin Officer or Head Admin Head for approval.

  • Handle the renewal of insurance and OR/CR for company-issued cars.

  • Anticipate needs and provide proactive support to ensure smooth day-to-day operations and positive experiences for staff and visitors.

  • Assist HR in coordinating logistics for internal events and employee engagement programs (e.g., training, seminars, board meetings, company parties, outings).

Job Type: Full-time

Work Location: In person

  • Facilities and Admin Specialist

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines VidaXL Services (PH) Inc. Full time ₱400,000 - ₱600,000 per year

    Job OverviewA Facilities and Admin Specialist ensures the daily operation, safety, and maintenance of office facilities while also managing administrative tasks and supporting office-related needs. Key responsibilities include coordinating building maintenance, managing vendors, overseeing office supplies and equipment, maintaining safety and regulatory...

  • Admin Coordinator

    2 weeks ago

    Makati City, National Capital Region, Philippines CBRE GWS IFM PHILS. CORP. Full time ₱1,500,000 - ₱3,000,000 per year

    Admin Coordinator - Makati City24659118-Nov-2025GWS SegmentFull-timeAdministrative, Engineering/Maintenance, Facilities ManagementMakati City - National Capital Region - PhilippinesAdmin Assistant/Finance Analyst (Makati City)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every...

  • Facilities Admin Specialist

    2 weeks ago

    Marikina City, National Capital Region, Philippines Mylene's Bakeshop Full time ₱144,000 - ₱240,000 per year

    Schedule and oversee repairs or upgrades when needed.Conduct inspections to identify issues and ensure compliance with safety standards.Ensure the facility adheres to health, safety, and environmental regulations.Manage a team of maintenance staff, cleaners, and security personnel.Coordinate with external vendors and contractors for specialized...

  • HR/Admin Officer

    1 week ago

    Makati City, National Capital Region, Philippines JOB CONNECT RESOURCES INC. Full time ₱240,000 - ₱360,000 per year

    NAME OF HEADHUNT COMPANY : JOB CONNECT RESOURCES INC.NAME OF COMPANY : PALLADIUM INFORMATION TECHNOLOGY CORP.Job DescriptionManage end-to-end recruitment: job posting, screening, interviewing, and selection.Facilitate onboarding and orientation programs for new hires.Maintain accurate employee records, contracts, and HR documents.Handle employee relations,...

  • Building Admin Supervisor

    2 weeks ago

    Makati City, National Capital Region, Philippines Global Grand Fortune Inc. Full time ₱360,000 per year

    The Building Admin Supervisor will be responsible for overseeing the administrative operations within the building or facility. This role ensures the smooth functioning of all building-related services, including facilities management, maintenance coordination, tenant relations, and administrative support. The Building Admin Supervisor will supervise a team...

  • Facilities Officer

    2 weeks ago

    Quezon City, National Capital Region, Philippines TaskUs Full time ₱300,000 - ₱500,000 per year

    So what does a Facilities Officer really do? Think of yourself as someone who will be responsible for the overall sensory experience of everyone who walks into a TaskUs site, so not everyone can qualify for this role. We make sure we get the best of the best, after all, we are a ridiculously good company so we make sure our employees are top notch. Now we...

  • Admin Supervisor

    1 week ago

    Mandaluyong City, National Capital Region, Philippines Ecoshift Corporation Full time ₱360,000 - ₱540,000 per year

    Job Summary:The Administrative Supervisor assists the Administrative Manager in ensuring the smooth day-to-day operations of the company by supervising administrative associates, cleaners, and messengers. The role ensures that office support services, facilities, and logistics are efficiently managed and aligned with company standards and policies.Key...

  • Admin and Procurement Associate

    2 weeks ago

    Makati City, National Capital Region, Philippines NAKAMURA BEAUTY INTERNATIONAL CORP. Full time ₱19,000 - ₱26,000 per year

    Admin and Procurement Associate Location: Makati City (Head Office) Work Schedule: Full-time | Monday–Friday | 8:00 AM – 5:00 PM | Weekends Off Salary: ₱19,000 – ₱26,000 (based on experience and skills) About UsNakamura Beauty International Corp.Kiyosa Japanese Total Beauty is a leading Japanese beauty salon brand in the Philippines.We are looking...

  • Admin and Procurement Associate

    2 weeks ago

    Makati City, National Capital Region, Philippines Nakamura Beauty International Corporation Full time ₱228,000 - ₱312,000 per year

    Admin and Procurement AssociateLocation: Makati City (Head Office)Work Schedule: Full-time | Monday–Friday | 8:00 AM – 5:00 PM | Weekends OffSalary: ₱19,000 – ₱26,000 (based on experience and skills)About UsNakamura Beauty International Corp.Kiyosa Japanese Total Beauty is a leading Japanese beauty salon brand in the Philippines.We are looking for...

  • Facilities Engineer

    2 weeks ago

    Quezon City, National Capital Region, Philippines Stradcom Corporation Full time ₱1 - ₱2 per year

    1. Building AdministrationServe as a resource person during project negotiationSupervise project implementation for simple building renovations and upkeepEnsure that the quality standards required are metEnsure quick response for in-house repair and maintenance requestsApply for all governmental requirementsPrepare and send reports for facility maintenance...