Admin Officer

2 weeks ago

Makati City, National Capital Region, Philippines Multi-Mach International Inc. Full time ₱240,000 - ₱360,000 per year

Summary:

Responsible for the smooth day-to-day operation of the office and warehouse functions, ensuring timely procurement, cost monitoring, and administrative support to management. Acts as the point person for all supplier, logistics, and internal staff coordination. Salary can be adjusted according to performance.

Key Responsibilities:

  • Procurement & Landed Cost
  • Prepare landed cost computations for imported and local products.
  • Coordinate with suppliers and forwarders for quotations, delivery schedules, and documentation.
  • Negotiate supplier pricing and payment terms.
  • Administration & Office Operations
  • Supervise all administrative functions — office supplies, equipment, repairs, utilities, and maintenance.
  • Check and approve reimbursement requests, petty cash, and expense reports.
  • Maintain organized filing systems for purchases, deliveries, and payments.
  • Management Support
  • Act as the manager's representative when he is out of the office.
  • Prepare reports, monitor deadlines, and ensure tasks are completed by relevant teams.
  • Handle confidential matters with discretion.
  • Coordination & Communication
  • Coordinate with warehouse, accounting, and sales teams for inter-department needs.
  • Follow up pending supplier deliveries, invoices, and collections.
  • Ensure smooth daily operations of both office and store personnel.

Qualifications:

  • Bachelor's Degree in Business Admin, Accounting, or related field
  • Minimum 3–5 years experience in office administration or operations
  • Proficient in Excel and Google Sheets (for cost tracking and landed cost)
  • Strong negotiation and communication skills
  • Highly organized, dependable, and can work with minimal supervision
  • Leadership experience is an advantage

Job Type: Full-time

Pay: Php25, Php30,000.00 per month

Willingness to travel:

  • 25% (Preferred)

Work Location: In person

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