General Virtual Assistant for Admin and Executive

General VA

• Location: Remote
• Type: Full time, Permanent
• Work Set-Up: Day Shift
• Renumerations: 30, ,000 PHP per month

Three Peaks International is an Australian company based in Sydney that specializes in international recruitment, outsourcing, and migration services. We help businesses find talent globally, offer virtual support services, and provide visa and migration assistance as registered agents. Our company values honesty, integrity, and accountability in delivering services.

THE ROLE

Invoicing

• Prepare and schedule invoices for clients based on agreed terms and services rendered.

• Communicate with clients regarding invoicing queries, adjustments, and amendments.

• Ensure all invoicing is accurate, timely, and aligned with company policies.

• Manage invoice amendments and adjustments when required, ensuring clarity in correspondences with 
  
  clients

Reports

• Generate weekly invoicing and financial reports to track revenue and expenses. Prepare and maintain the company's Accounts Receivable and Payable.

• Prepare fortnight payroll forecast and review expenses and adjustments to invoices and documentation.

• Organise all expenses incurred by the business and send to the company accountant.

Payroll & Admin

•   Create payroll forecast reports and prepare payroll notes prior pay cut off.

• Extract and review Everhour timesheets (employee hours) reports for accuracy and do adjustment based on the additional payroll notes from TPI/ Client.

• Perform data entry into payroll summary report and do computation of their fortnight and monthly payroll accordingly. Send Payroll stub to the team members once done

• Maintain TPI Ops email / TPI admin email address and file through emails coming from clients and TPI team

• Draft message/ emails and responds to Team's dispute related to payroll concerns

Operations/ Admin

• Send Quarterly CSAT Surveys to clients and work closely with General Manager to review responses and scorecard of the team

• Attend to team's request documents and concerns as needed.

• Organize the Director's email inbox and file away according to the right categories.

• Attend concerns and advise the client as needed.

• Manage and organise the CEO's emails by drafting responses for the CEO and/or replying to emails on the CEO's behalf.

• Managing the CEO's calendar by identifying and agreeing on priorities and slotting them in the calendar and placeholder.

• Review work processes and assist in drafting SOPs and process mapping.

HR-related tasks

• Prepare log in access and conduct onboarding for new team members, as needed 1xto 5x a month.

• Support the General Manager in reviewing time off allocations, performance review schedules of new team members.

• Assist with administrative, events and planning tasks as required( i.e Summit or Team Building Activities)

• Assist with organizing client and internal files for TPI and/or the Client(s) as directed

• Assist with sending comms to clients/team members as directed by TPI

• Any other relevant administrative/operational task

Other tasks:

• Assist with administrative, events and planning tasks as required.
  
  Assist with organizing client and internal files for TPI and/or the Client(s) as directed
  
  Assist with sending comms to clients/team members as directed by TPI
  
  Any other relevant administrative/operational task

Qualifications

• Graduate of any bachelor's degree course
• Should have 1-2 yrs experience in invoicing, payroll, and executive support
• Go getter, preferably has knack in doing admin works and good communication skills
• Dynamic and can work under pressure and multiple deliverables
• Good understanding about Payroll and Invoice processing

Technical Requirements

• Should have personal and working laptop/ Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 30-50 mbps)

On Offer

• Pay: 30, ,000 PHP per month (based on the skillset & experience) paid fortnightly
• 100% remote work setup
• Work-life balance with Australian business hours; no night shifts