Human Resources Administrative Officer

Company Description

Masungi Georeserve is an award-winning organization dedicated to conserving the historic limestone formations and rich biodiversity of the Philippines. Through protection, education, and sustainable development, the Georeserve serves as a vital environmental sanctuary. The organization focuses on innovative initiatives to protect natural resources while fostering awareness and promoting ecotourism. By joining Masungi Georeserve, you contribute to its mission of preserving unique natural heritage for future generations.

Role Purpose

The HR & Administrative Officer is the backbone of Masungi's people systems, internal administration, and organizational discipline. This role ensures that the Foundation's growing team is properly recruited, supported, documented, compensated & developed, while also keeping daily admin operations smooth, compliant, and values-driven.

This is a high-trust, high-accountability role supporting both conservation frontliners, officers and leadership when it comes to administrative requirements and external coordinations.

Core Responsibilities

1. Human Resources Management

Recruitment & Hiring

• Lead end-to-end recruitment for all roles (rangers, guides, community officers, admin, operations)
• Draft job descriptions, post vacancies, shortlist applicants, schedule interviews
• Coordinate interviews with department heads
• Manage reference checks and onboarding documentation

Contracts & Employment Records

• Prepare Letters of Agreement, contracts (regular, probationary, and independent contractor)
• Maintain updated 201 files (physical & digital)
• Track probation periods, renewals, terminations
• Ensure complete compliance with labor documentation
• Support rangers with the processing of documents that they may not yet have

Payroll, Benefits & Compensation

• Prepare payroll computation (salaries, allowances, overtime, night differential where applicable)
• Administer: SSS, PhilHealth, Pag-IBIG
• Track leaves, absences, tardiness, offsets, and rest days
• Assist in preparation of 13th month (when applicable), final pay, and contract completion settlements

Performance & Discipline

• Support performance evaluation cycles
• Document commendations, incidents, notices to explain, and disciplinary actions
• Ensure due process and fairness at all times

Staff Welfare & Culture

• Oversee staff welfare programs (meals, rest spaces, health concerns)

• Assist in internal communications, team briefings, and morale initiatives

• Administrative Operations

Office Administration

• Manage office supplies, equipment, uniforms, traand ID systems
• Handle incoming/outgoing documents, filing systems, and archiving
• Maintain organized digital drive structure for HR and admin files

Procurement Support

• Assist in procurement requests for office and staff-related needs
• Maintain inventory lists for admin assets
• Coordinate with finance for supplier documentation and releases

Compliance & Government Transactions

• Assist with:
• DOLE-related documentation and processing
• LGU records when needed
• Accreditation or compliance submissions
• Maintain updated organizational records

Visitor & Staff Coordination

• Support coordination for visiting partners, interns, volunteers, and consultants

• Ensure work passes, orientation materials, and access protocols are followed

• Policy & Systems Development

• Help draft, update, and enforce:

• Employee Handbook
• Code of Conduct
• Attendance, Leave, and Disciplinary Policies
• Support transition from informal to structured systems as Masungi grows
• Digitize forms and workflows where possible

Qualifications

Education

• Bachelor's Degree in:
• Human Resources
• Psychology
• Business Administration
• Public Administration
• Social Sciences or related fields

Experience

• Minimum 1–4 years experience in:
• HR Administration
• Office Administration
• NGO, social enterprise, or operations-heavy organization preferred

Skills & Competencies

• Strong organizational, leadership and documentation skills
• Familiarity with Philippine labor laws & statutory benefits
• Payroll and government contributions processing
• Excellent written and verbal communication
• High discretion, confidentiality, and integrity
• Calm, fair, and people-centered decision-making
• Comfortable working with: Field staff, Operations and leadership teams

Work Environment

• Combination of:
• Office-based administrative work
• On-site coordination and presence with field teams
• Fast-paced, mission-driven environment
• May require weekend support during major events/activities or emergency operations (with offset or overtime arrangements)

Performance Indicators

• Accurate and timely payroll & benefits submission
• Complete and updated employee records
• Smooth onboarding of new hires
• Minimal compliance issues
• High internal trust and low unresolved staff conflicts
• Organized admin systems and documentation