Secretary

38 minutes ago

Quezon City, National Capital Region, Philippines So-En Garments Corporation Full time ₱240,000 - ₱360,000 per year

Job Summary

The Secretary to the Division Manager is responsible for providing comprehensive administrative support to the Division Manager at So-En Garments Corporation. This role includes managing calendars, coordinating meetings, handling communication, maintaining records and assisting with specific tasks to ensure efficient operations and facilitate decision making.

General Secretaries Duties:

  1. Calendar:

· Prepare travel itineraries and trip files as needed.

· Maintains the calendar and determines priority events. Organizes and monitors the Division Manager's schedule, including meetings and business trip.

  1. Meetings:

· Records meeting minutes when the Division Manager presides; documenting issues, responsibilities, and timelines. Conveys Division Manager's instructions.

· Routes approved meeting minutes and ensure commitments are fulfilled.

· Prepares meeting agendas and arranges facilities as required.

· Receives and routes incoming memoranda and documents, arranges mail by priority.

· Participates in administrative meetings to ensure secretarial follow-through.

  1. Public Relations

· Entertain Visitors and Requests

· Screens and manages telephone calls, providing information to callers:

· Welcomes and directs visitors to the Division Manager, ascertaining the nature of their business.

· Organizes and maintains correspondence and records, including making copies when necessary.

  1. Financial and Administrative Tasks:

· Schedules and coordinates timely payments for various obligations to avoid penalties.

· Prepares necessary reports and updates mail/phone directories.

· Monitors special projects/tasks assigned by the Division Manager.

· Files Incident Reports for incidents with violations, aiming to identify process weaknesses.

JOB QUALIFICATIONS:

· Bachelor's degree in Business Administration, Office Management, or any related field.

· At least 1-2 years of relevant administrative or secretarial experience.

· Proficient in Microsoft Office (Word, Excel, PowerPoint).

· Strong organizational and communication skills.

· Basic knowledge of calendar and meeting management.

Job Type: Full-time

Ability to commute/relocate:

  • Quezon City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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