Executive Secretary

2 days ago

Makati City, National Capital Region, Philippines FPG Insurance Full time ₱1,200,000 - ₱3,600,000 per year

Build a career with FPG Insurance and be part of a team that creates dynamic, customer-focused insurance solutions.

As leaders in general insurance in Indonesia, our focus is on commitment and innovation across solutions for our clients, partners, shareholders, and employees alike.

This focus results in the creation of an environment in which innovation, ideas, and empowerment are unreservedly encouraged. Supporting our clear direction for service quality and advancement that recognizes the combined contribution of the entire FPG Insurance team.

The FPG Insurance environment, coupled with our work ethic and superior benefits, creates exciting employment opportunities, aligned with our sustained strategy for success.

Committed to a comprehensive program of professional development and personal growth, the entire FPG Insurance team receives recognition with appropriate incentives and career development, from a true leader.

Job Summary:

The Executive Secretary provides dedicated administrative support to the Chief of Staff in carrying out the overall support requirements of the President & CEO. The role ensures the smooth execution of day-to-day tasks, coordination, and logistical needs, allowing the Chief of Staff to focus on strategic priorities and higher-level responsibilities. This position is critical in maintaining efficiency, accuracy, and timeliness in the CEO's office operations.

What you'll do:

Administrative & Clerical Support

  • Assist the Chief of Staff in managing the President & CEO's calendar, meetings, and travel logistics.
  • Handle routine correspondence, phone calls, and email coordination as assigned by the Chief of Staff.
  • Maintain organized filing systems (physical and digital) to ensure accessibility of documents.
  • Prepare and process expense reports, reimbursements, and related administrative paperwork.

Operational & Logistical Coordination

  • Support the preparation of meeting materials, presentations, and reports by consolidating inputs and ensuring completeness.
  • Coordinate logistical arrangements for internal and external meetings, events, and engagements involving the CEO.
  • Track and follow up on routine deadlines, recurring requirements, and regular submissions to ensure timeliness.
  • Monitor and maintain office supplies, memberships, and subscriptions relevant to the Office of the CEO.

Support to the Chief of Staff

  • Provide day-to-day assistance to the Chief of Staff in implementing support for the President & CEO.
  • Take on delegated administrative responsibilities to free up the Chief of Staff for more advanced tasks.
  • Serve as a reliable partner in coordinating with internal teams and external stakeholders on routine matters.
  • Uphold confidentiality, professionalism, and discretion in handling sensitive information.

What you need to have:

  • A bachelor's degree in any business related course
  • At least 2-3 years of experience as an Executive Assistant to a C suite executive
  • Excellent communication skills in both verbal and written English.
  • Integrity and discretion to handle confidential information in a responsible manner
  • Proficiency with Microsoft Office applications (Outlook, Word, Excel, Power Point), Other Office Tools, Teleconferencing, and social media platforms
  • Excellent organization skills

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