Administrative Assistant

6 days ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱250,000 - ₱500,000 per year

This is a remote position.

Job Highlights:
  • Contract type: Independent Contractor
  • Schedule:  20 hours per week; 10am-2 pm CST
  • Flexible schedule with daily Zoom meetings and weekly coaching sessions
  • Client Time zone: CST

Client Overview

Join a dynamic entrepreneur with multiple successful businesses spanning logistics, real estate, shipping, and hospitality. With over a decade of experience leading fast-growing ventures, this business owner manages teams of 30+ remote workers in the Philippines and 50+ staff behind the scenes in the U.S. After experiencing operational challenges due to the loss of a key manager, he is now focused on rebuilding a strong support structure for his virtual workforce.

The client operates C5 Expedite/C5X, a logistics company with nearly 100 units on the road, as well as ventures in real estate, package shipping, and short-term rentals. He recently launched the Johnny Marley Talent Show, a growing entertainment platform that aims to give local artists nationwide exposure. With so many moving parts, the client values reliability, organization, and accountability in his support team.

Job Description

We are seeking a Administrative Assistant to help maintain smooth operations across multiple businesses. This role is key in monitoring and checking the daily work of other VAs, ensuring tasks are completed accurately and on time. You will handle administrative routines, review reports, flag inconsistencies, and provide the client with clear visibility into the performance of his remote team.

The role requires daily Zoom meetings with the owner to review priorities, track progress, and ensure alignment across multiple ongoing projects. This is an excellent opportunity for someone who is highly detail-oriented, organized, and proactive. Over time, there is potential for this role to evolve into a broader operations or management position.

Responsibilities
  • Attend daily Zoom meetings with the owner to review tasks, priorities, and performance updates
  • Monitor and review the work submitted by other VAs across multiple businesses
  • Create daily or weekly reports summarizing task completion, issues, and progress
  • Conduct quality checks to ensure accuracy and compliance with instructions
  • Assist in documenting SOPs (standard operating procedures) and updating workflows
  • Follow up with VAs on pending or overdue tasks to maintain accountability
  • Support the client with administrative routines such as scheduling, file organization, and correspondence
  • Track deadlines and ensure deliverables are met on time
  • Provide feedback to the client on areas of improvement within the team's workflow
  • Participate in weekly one-on-one coaching sessions and occasional screen-sharing training
  • Maintain confidentiality while handling sensitive business information
Requirements
  • Excellent English communication skills (written and verbal) with professional proficiency
  • Previous experience as a Virtual Assistant, Administrative Assistant, or Team Coordinator
  • Strong organizational and reporting skills with attention to detail
  • Ability to review, audit, and follow up on other team members' work
  • Proficiency with common productivity tools (Google Workspace, Excel, project/task management apps)
  • Self-starter with the ability to work independently while staying accountable
  • Reliable high-speed internet connection and ability to join daily Zoom meetings
  • Comfortable with flexible scheduling and weekly coaching check-ins
  • Strong integrity and commitment to supporting long-term business growth
Benefits Independent Contractor Perks:
  • Permanent Work from home
  • Immediate Hiring 
  • Steady Freelance Job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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