Legal Administrative Assistant

1 hour ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱250,000 - ₱500,000 per year

This is a remote position.

Job Highlights:

  • Contract type: Independent Contractor
  • Schedule:  35hrs per week; Monday to Friday — 9:00 AM to 5:00 PM PDT (1-hour unpaid lunch break)
Client Timezone: Vancouver, CA (PDT)

Join our client's team as an Immigration Law Firm Receptionist and play a key role in supporting clients through their legal journey. We're looking for a professional with excellent English communication skills, proficiency in Microsoft Office and Adobe Acrobat, and experience handling invoicing via Stripe or Wave. If you're detail-oriented, proactive, and thrive in a remote setting, apply today and help deliver exceptional service and support in a fast-paced legal environment

Responsibilities
  • Call Handling: Manage incoming calls, document messages, and direct inquiries accurately.
  • Meeting Scheduling: Schedule consultations via Microsoft Teams and Outlook Calendar.
  • Data Entry: Accurately input client information into online portals and maintain organized records.
  • Email Management: Monitor and respond to emails promptly and professionally.
  • Client Communication: Provide updates on case progress, confirm or reschedule meetings, and send reminders.
  • Case Management Support: Assist with legal submissions, track deadlines, organize documents, and maintain case files.
  • Government Correspondence: Communicate with Canadian immigration authorities to support client files.
  • Contract Drafting: Prepare client service agreements using firm templates, ensuring accuracy and compliance.
  • Invoicing & Payment Tracking: Issue invoices, monitor payments, and manage recurring invoices (experience with Stripe and Wave Accounting required).
  • Confidentiality: Maintain strict confidentiality and comply with data protection regulations.
Requirements
  • Strong English communication skills (written and verbal)
  • Proficiency with Microsoft Word, Outlook, Excel, Planner, and Teams
  • Experience with Stripe or Wave Accounting for invoicing and recurring payments
  • Skilled in Adobe Acrobat (e-signatures, document editing, file organization)
  • Professional, proactive, and composed when interacting with clients and legal staff
  • Strong attention to detail and commitment to confidentiality
  • Prior experience as a virtual assistant, legal assistant, or office administrator required
  • Legal office experience preferred but not mandatory

Technical Requirements (Laptop/Desktop)

  • Windows: Intel i3 (6th Gen) or Ryzen 5 (3rd Gen), Windows 10+
  • Mac: Catalina OS or newer
  • RAM: 8GB+
  • Internet: Minimum 25 Mbps stable connection
Note: This role does not involve customer support or emotional counseling. The ideal candidate will focus on providing clear, factual information and efficient administrative support.

Benefits

Independent Contractor Perks

  • HMO coverage available for eligible locations
  • Permanent work-from-home arrangement
  • Immediate hiring
  • Steady Freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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