Administrative and Accounts Assistant

2 days ago

Paranaque City, Calabarzon, Philippines BruntWork Full time

This is a remote position.

Job Highlights:
  • Contract type: Independent Contractor
  • Schedule: Flexible, 20 hours per week; Preferably available Monday to Friday during business hours (AWST), but we can be flexible for the right candidate. Must be available on Mondays.
Client Timezone: Australian Western Standard Time (Perth)

Client Overview: 

A rapidly expanding electrical contracting company that has grown from 2 to nearly 10 team members in just three years. They specialize in commercial electrical projects across Perth and regional Western Australia, operating as a fully remote organization with no physical office. The company is in an exciting growth phase, building proper business infrastructure and systems while maintaining their entrepreneurial agility.

Job Description: 

You'll play a crucial support role in a dynamic electrical contracting business where your contributions will be immediately visible and valued. Working closely with the admin manager and business owner, you'll wear multiple hats across finance, HR, operations, and systems management. This is an opportunity to develop diverse skills in a supportive, remote-friendly environment where you'll directly contribute to the company's continued growth and help establish foundational business processes that will scale with the organization.

Responsibilities:
  • Prepare invoices using established templates and assist with basic reconciliations in Dext
  • Upload invoices to client portals and follow up on aged debtors with professional communication
  • Support payroll preparation and provide administrative backup during manager's leave periods
  • Onboard new staff members by preparing welcome packs and setting up employee contracts using templates
  • Maintain employee records and compliance documentation including license registers and certification tracking
  • Coordinate training requirements and renewals for electrical licenses and first aid certifications
  • Assist with preparing quotes and purchase orders for commercial electrical projects
  • Serve as first point of contact for client inquiries and support estimating activities
  • Manage and maintain scheduling software (Aeroflow) and other business systems including Xero and Microsoft tools
  • Provide light personal assistant support to the business owner for day-to-day operational needs
Requirements
  • Proficiency in Microsoft Office suite (Outlook, Teams)
  • Strong organizational skills for remote work environments.
  • Experience with Xero accounting software is highly valued, even at a basic level, as we can provide additional training.
  • Bonus if you have familiarity with Dext for expense management, Canva for basic design tasks, or Loom for training video creation.
  • It helps if you have experience with scheduling software like Aeroflow, though this isn't essential.
  • Detail-oriented for compliance and record-keeping tasks, communicate clearly, and can work independently while maintaining consistent daily schedules within Australian time zones.
Benefits Independent Contractor Perks:
  • Permanent work from home
  • Immediate Hiring
  • Steady Freelance Job
  • Opportunity to grow with a rapidly expanding company and shape business processes
  • Diverse role allowing you to develop skills across multiple business functions
  • Direct interaction with business leadership and immediate visibility of your impact
  • Consistent part-time schedule that respects work-life balance
  • Modern software stack with full access to necessary tools and systems
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_28823_JOB

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