Executive Assistant

5 days ago

Makati City, National Capital Region, Philippines KMC Solutions Full time

About the Client

Asana helps millions of teams around the world organize, track, and achieve their goals — from small projects to large-scale strategic initiatives.

As a Remote Administrative Partner, you will proactively support senior leadership across our three functional organizations — G&A, Business, and R&D. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage competing priorities in a dynamic environment.

You'll handle complex calendar management, domestic and international travel logistics, and coordination of internal and external meetings — all while ensuring smooth day-to-day operations for the executives you support.

Key Responsibilities
  • Provide administrative support to senior leaders (Director, VP, or C-Suite level).
  • Manage complex calendars with accuracy and sound judgment to optimize productivity.
  • Coordinate domestic and international travel arrangements and itineraries.
  • Plan and execute internal and external meetings, including logistics and documentation.
  • Anticipate and proactively respond to changing priorities.
  • Maintain confidentiality while handling sensitive information.
  • Collaborate effectively with cross-functional partners across multiple time zones.
  • Support critical meetings and events as needed, occasionally outside standard hours.
  • Adapt quickly to new tools and technologies, especially in AI-driven productivity solutions.
Minimum Qualifications
  • 5+ years of experience as an Administrative Assistant, Executive Assistant, or in a similar operational role supporting multiple leaders or teams.
  • Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms).
  • Familiarity with or willingness to learn Asana, Slack, and Mac systems.
  • Experience managing multiple time zones and complex scheduling needs.
  • Excellent written and verbal communication skills in English.
  • Highly organized, detail-oriented, and able to manage multiple priorities effectively.
  • Professional demeanor, composure under pressure, and strong problem-solving skills.
  • Proven ability to work independently and exercise sound judgment.
  • Commitment to collaboration, teamwork, and continuous improvement.
Preferred Qualifications
  • 8+ years of experience supporting senior leadership (Director, VP, or C-Suite).
  • Previous experience in the tech industry.
  • Strong ability to adapt to dynamic environments and shifting priorities.
  • Tech-savvy with an interest in emerging productivity tools and AI technologies.

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