Executive Assistant

24 hours ago

Makati City, National Capital Region, Philippines Surevax Full time

Company Overview:

We are an emerging group of companies at the forefront of healthcare, fintech, and innovative solutions, dedicated to improving lives through cutting-edge technology and forward-thinking approaches. As we grow, we are seeking a proactive and highly organized Executive Assistant to support our leadership team in navigating an exciting period of expansion and innovation.

Key Responsibilities:

  1. Executive Support

  2. Manage and coordinate the executive team's calendar, appointments, and meetings, ensuring effective use of time.

  3. Prepare meeting agendas, take minutes, and ensure follow-up on action items.
  4. Prioritize and manage multiple projects and tasks, ensuring deadlines are met.
  5. Handle confidential information with discretion and professionalism.

  6. Operational Coordination

  7. Facilitate communication between executives, teams, and external stakeholders.

  8. Assist in the preparation of reports, presentations, and business documents for internal and external meetings.
  9. Organize travel arrangements, accommodations, and itineraries for executives as needed.

  10. Communication Management

  11. Act as a liaison between senior leadership and other departments, clients, and stakeholders.

  12. Draft and proofread emails, correspondence, and other written communications.

  13. Respond to phone calls, emails, and inquiries on behalf of the executive team.

  14. Administrative Support

  15. Provide general administrative support, such as managing office supplies, maintaining filing systems, and handling data entry tasks.

  16. Coordinate company events, meetings, and offsite retreats, ensuring all logistical details are handled seamlessly.

  17. Business Development & Strategic Planning

  18. Assist executives with research and data collection for new business opportunities, market trends, and competitor analysis.

  19. Support with the preparation and follow-up on strategic partnerships, investor relations, and funding efforts.
  20. Maintain and update databases, client contact lists, and financial records.

Qualifications:

  • Graduate of Bachelor's degree in Business Administration, Office Management or other relevant courses.
  • Minimum of 3 years of experience as an Executive Assistant, preferably in a startup or multi-industry environment.
  • Has strong organizational skills and the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong attention to detail and problem-solving skills.
  • Ability to maintain confidentiality and work with sensitive information.

Why Join Us?

  • Innovative Environment: Be part of an exciting and evolving industry with a direct impact on the future of healthcare, fintech, and technology.
  • Career Growth: As a growing group of companies, there are significant opportunities for professional development and career progression.
  • Collaborative Culture: Work with dynamic teams and collaborate with industry experts across different sectors.

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